Team Administrator

RESPONSIBLE TO Director of Soccer Operations
SUPERVISES N/A
STATUS Full-Time

COMPANY BACKGROUND
The Houston Dynamo Football Club (HDFC) is a multi-faceted organization dedicated to inspiring and supporting soccer participation and growth in Houston, TX and beyond. The Club’s brands include men's and women's professional teams - the Houston Dynamo (MLS) and Houston Dash (NWSL), MLS Next development academy, Houston Dynamo Dash Charities, as well as Shell Energy Stadium and Houston Sports Park. The Dynamo has a rich history, including MLS Cup titles (2006, 2007) and U.S. Open Cup championships (2018, 2023). The Dynamo are focused on building championship caliber teams, inspiring and uniting the city of Houston through sport and community outreach while creating the most inclusive sporting experience and diverse fan base in the city and state. PURPOSE OF THE JOB This role will be responsible for managing all administrative, operational, and logistical needs for Houston Dynamo FC of Major League Soccer.

DUTIES AND RESPONSIBILITIES
• Communicate regularly with Houston Dynamo players, coaches, and staff on daily schedules, training times, travel itineraries, and upcoming team functions/events.
• Facilitate the operation of all Houston Dynamo home matches, support match day staffing, complete matchday rosters, order meals for the team, coordinate match official and visiting team necessities.
• Coordinate and execute all areas of Houston Dynamo team travel, including airline reservations, ground transportation, hotel rooms, per diem, meals, meeting spaces, and training sessions.
• Facilitate communication between the MLS Office in New York, Houston Dynamo, its players, coaches, and overall Club staff.
• Track all expenses, maintain budgets, and reporting to all relevant accounting stakeholders.
• Assist with registration of players with the MLS Office in New York.
• Create, maintain, manage, and distribute, at the direction of the Head Coach of Houston Dynamo, daily/weekly/monthly schedules.
• Assist new players with relocation process into Houston including but not limited to family travel, housing, utilities, banking, and transportation.
• Assist with onboarding of new Houston Dynamo players (foreign and domestic) by working with Human Resources, Payroll, and Benefits Department of Major League Soccer.
• Attend yearly summits for MLS and Leagues Cup to stay up to date on the latest travel policies and procedures.
• Maintain/manage relationships with various contacts and vendors that are necessary to be efficient in the position.
• Organize work environment and assist colleagues to optimize function, cleanliness, efficiency, and structure including overall space, break, and common areas, etc.
• Order, inventory, and organize office supplies.
• Other duties as assigned.

QUALIFICATION REQUIREMENTS
• Exceptional organizational skills and attention to detail.
• Be able to handle high level confidential and sensitive information.
• Background and experience working in administrative roles within the soccer industry.
• Strong ability to communicate and work under pressure.
• Familiarity with Microsoft Products: Excel, PowerPoint, Word, etc.
• Ability to change course on tasks and projects with little or no notice.
• Able to travel and work irregular hours as dictated by event schedules and project timetables.
• Able to work nights, weekends, and some Holidays.
• Bachelor’s Degree – Required
• Bilingual: English/Spanish – Preferred

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER ATTRIBUTES
• High level of detail orientation, accuracy, and organization.
• Proven ability to organize and prioritize tasks to meet deadlines, managing several projects simultaneously.
• Ability to work independently and complete duties and projects with minimal direct supervision.
• Acts with high levels of integrity and professionalism, with the ability to exercise discretion and good judgement.
• This role requires a high level of trust and managing delicate and sensitive information.
• A positive and strong customer service attitude and desire to assist others, as well as excellent written and oral communication skills.
• Strong team philosophy: proven ability to work positively, collaboratively, and professionally with a team and across the organization.
• Proactive and sense of urgency.
• Flexible and positive approach to work.
• Punctual and professional in manner and attire.
• Strong work ethic and a desire to build a career in professional sports.
• Maintains Organizational Core Competencies.

ORGANIZATIONAL CORE COMPETENCIES
Team First
Respect
Accountability
Pursuit of Excellence

OTHER INFORMATION
Diverse candidates of all backgrounds are welcome, and the Club seeks individuals passionate about sport, inspiring the city and devoted to the organization's growth. While duties and responsibilities vary across positions, we are seeking individuals who are accountable, collaborative, progressive, agile and ethical/values driven. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.