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Job listing closed on 13 Jun 2024
1 Jun 2024

Coordinator, Project Management

🇺🇸 El Segundo, CA, USA
2+ years exp.
US$25 – US$30 per hour

Job Title: Coordinator, Project Management

Department: Marketing

Reports to: Senior Manager, Project Management

Position Summary: The Project Management Coordinator is responsible for assisting in the day-to-day operations of the marketing department. This role will help manage the intake process, assign tasks, track timelines, and meet deadlines for all creative requests and integrated marketing projects. This role will be responsible for ensuring all processes and workflows are followed and communicating effectively with stakeholders to ensure flawless tracking and delivery of all creative assets. The role will report directly to the Senior Manager, Project Management and will partner across the broader marketing department.

Essential Functions (Duties & Responsibilities):

• Collaborate with team leads, stakeholders, marketers and designers to centralize incoming requests, scope briefs and prioritize projects, create timelines, define milestones, create and track resource metrics, and assist in meeting project goals, budgets and deadlines.

• With Creative Director and Sr. Manager, Project Management (SMPM), develop the roadmap of creative priorities and projects

• Summarizes the overall status of projects on a weekly/bi-weekly/monthly basis

• Coordinate multiple and concurrent projects in project management software

• Works with Director, Marketing Operations and Business Intelligence to report on performance of projects internally

• Works with Creative Director and SMPM on archiving of creative assets

• Take part in weekly creative review to maintain active communication on project status, blockers and deliverables and ensure proper approvals from creative and marketing department leadership

• Build cross functional partnerships in order to influence effectively

• Act as liaison between Marketing and external Vendors, when necessary, as a function of a project

• Supports SMPM with internal processes to provide effective, efficient creative production and manage capacity

• Help maintain a ‘training program’ for the marketing department of marketing operations processes(on boarding, process reviews, tool reviews)

• Build relationships and partnership externally to support the advancement of the marketing department workflow and systems

• Track creative team’s bandwidth and determine if a member of the team can be assigned on a project based on their current workload

• Work with IT, Director, Marketing Operations, and SMPM and the broader Marketing department on solutions that improve the marketing department process

**Responsibilities subject to change based on organizational needs and direction from management.

Education(Required/ Preferred): Bachelor’s degree (required) in marketing, advertising or communications (preferred). Advanced education is preferred

Previous experience:

• A minimum of two (2) years’ experience in project management and production

• Must have experience working with in-house creative teams

Technology Capabilities:

• Experience with project management processes, software, workflow and terminology

• Knowledge of graphic design and video production process, software, formats and terminology

• Knowledge of Wrike a plus

Knowledge, skills, abilities:

• Must be resourceful, well-organized, able to work on multiple projects concurrently and have a strong attention to detail
• Strong understanding of marketing planning and execution, as well as elements involved in marketing execution: insights, strategy, media, creative and digital

• Excellent interpersonal skills, with strong writing and verbal communication

• Ability to interface with employees at all levels within the organization, and bridge gaps between departments to create better synergies and internal buy-in

• Ability to work in a fast-paced environment

• Must be a problem solver

Physical Demands: N/A

El Segundo (UCLA Health Training Center)

The pay range for this role is $25.00/hour to $30.00/hour. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience and certifications

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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