TITLE: Sharks Foundation Assistant - Marketing

POSITION TYPE: Part Time, Non-Exempt, Seasonal (through April 2025)

COMPANY: Sharks Sports and Entertainment, LLC/Sharks Foundation

LOCATION: San Jose, CA

REPORTS TO: Senior Manager, Sharks Foundation

POSTING DATED: July 8, 2024

Pay Range: The pay for this role is $20 per hour

Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay range provided is subject to change and may be modified in the future.

Position Overview

Established in 1994, the Sharks Foundation is dedicated to enhancing the lives of youth and families in the community with an emphasis in the areas of education, health and safety, and character development. Since inception, the Sharks Foundation has positively impacted the lives of individuals in the community through its contributions to local non-profit organizations. To learn more about how the Sharks Foundation is helping underserved youth and families in need in the community, visit the Sharks Foundation's website, view the 2022-23 Community Annual Report or connect via LinkedIn, Facebook, Instagram or X.

The Sharks Foundation Assistant - Marketing will manage all of the Sharks Foundation’s communications and marketing efforts, and SJSCommunity social media channels. The candidate needs to be a skilled writer with knowledge of AP Style writing and editing, reliable, organized, and creative. The candidate needs to have a flexible schedule, be willing to work non-traditional hours, and available for all Foundation events and fundraisers and some Sharks home games. The position will dedicate 30 hours (max) per week to the Foundation for the duration of the San Jose Sharks regular hockey season (September 2024-April 2025; approximately eight months). An extension will be available if needed for post-season duties, playoff responsibilities, and/or wrapping up projects.

Communications & Social Media: The role will oversee all Sharks Foundation social media channels (Facebook, Instagram, X, and LinkedIn) which will require thoughtful content planning and attendance at Foundation fund-giving/raising events to post real-time content. The candidate will work in tandem with the Sharks Director of Public Relations (PR) to oversee all Foundation PR efforts. Additional projects include creation of the Foundation monthly newsletter, submitting copy points and graphics, working with the Sharks Website team to ensure SharksFoundation.org is consistently updated, collaborating with the Sharks Creative team to produce info/other graphics, and leading the creation of the Community Annual Report and season recap video.

Essential Duties and Responsibilities:

Manage all Sharks Foundation communications and marketing efforts (80% of job responsibilities)

Attend all Sharks Foundation events and signature fundraisers to capture photos and post real-time content via social
Develop monthly content plans and create content and post across @SJSCommunity social media platforms (X, Facebook, Instagram, and LinkedIn)
Work with Sharks Social to schedule Foundation posts/information, news, and promotions via @SJSharks social channels
Work with the Foundation’s selected non-profit beneficiaries to ensure marketing strategies, fan and donor communication across social media platforms are aligned
Work in tandem with Sharks Director of Public Relations to create press releases/media alerts for Foundation activities
Create and distribute the Sharks Foundation monthly newsletter via Constant Contact
Generate and submit copy points and graphics for the Sharks Audio Network, TV, and in-game scoreboard advertisements
Write recap articles for each Sharks Foundation monthly campaign highlighting fundraising and giving efforts, and showcasing parentships with our team sponsors
Work with the Sharks Website team to ensure SharksFoundation.org is consistently updated
Work with Sharks Creative team to produce monthly infographics and other creative needed for social and print
Collaborate with Sharks Creative team to create Community Annual Report
Work with SJ Sharks Productions on the creation of the Community Season Review recap video

Sharks Foundation administration tasks (20% of job responsibilities)

Staff the Sharks Foundation Booth on the SAP Center Concourse for games where there is a dedicated fundraiser (ex: Mystery Puck sales) and other Sharks home games when needed
Assist with the set-up and breakdown of team signings (5-6 per season)
Assist Foundation staff in general day-to-day operations including but not limited to: mailing, taking inventory, creating signage, updating spreadsheets, etc.

Minimum Qualifications

Bachelor’s degree from four-year college or university - Journalism, Mass Communication and/or Marketing strongly preferred
Ability to work a flexible schedule including nights, weekends, and events as business dictates
Extremely strong writing, editing and communication skills
Demonstrated ability to coordinate and juggle numerous priorities and projects and meet deadlines without sacrificing effectiveness/quality of work
Exceptional time management, problem solving, troubleshooting, organizational and people skills; independent and strategic thinker
Proficient in Microsoft Office (Excel, PowerPoint, and Word) and Microsoft Teams - willingness to learn new operating systems and technology as it is released
Knowledge of Constant Contact and Workfront preferred
Show the utmost professionalism when working with athletes, alumni and other VIPs
A strong advocate for process
Strong work ethic and high level of integrity
Ability to remain calm and positive under pressure
have an upbeat, outgoing attitude and outlook on work
collaborator
own a smartphone and be willing to use it for work-related purposes (i.e. photos, posting content to SJSCommunity social channels, etc.)
DMV record and ability to pass a standard background examination
of the game of hockey, San Jose Sharks athletes, team, foundation/non-profits and local community is a plus

Physical Requirements

to sit, stand and utilize a computer for extended periods of time
via phone and email with a variety of individuals
to bend at the waist, reach overhead and lift up to 40 lbs. with or without accommodation
navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
to work occasional extended hours including nights, weekends, holidays (all with advance notice)
be required to travel to other company and event locations
be required to attend conference, events, and training sessions within Bay Area or in- or out-of-state locations.

What We Offer

phone stipend/reimbursement
Transportation Benefit
of 10 Paid Holidays and Wellness Days per year
or discounted sports and concert tickets
League & partner discounts
office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways and free parking
inclusive culture which values diversity of background and a passion to improve our SSE’s commitment to change with impact on our community and industry
for flexible scheduling and telework opportunities
access to on-site Volta EV charging stations on non-event days

This position is not eligible for U.S. work authorization sponsorship.

Summary:

Born in 1991, Sharks Sports and Entertainment (“SSE”) has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California.

We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us.Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.

We live, work, and innovate by a set of Pioneering Principles:

T – Team success is more important than individual success

E – Exceptional experience is non-negotiable in everything we do

A – Appreciate others for their diversity and opinions

M – More risk leads to more rewards and expands our comfort zones

T – Trust that all teammates have the best intentions

E – Empower all teammates to make informed decisions

A – Always say what you really mean and do what you say

L – Lead by showing the respect to others you expect from them

We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.

Our Commitment to Diversity, Inclusion & Belonging

Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications – in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

Equal Opportunity Employer

Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans’ status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies

SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE’s HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.