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Job listing closed on 5 Jul 2024
25 Feb 2024

Coordinator, Workforce & HR Administration

🇺🇸 Miami, FL, USA
Full Time
2+ years exp.

Reporting organizationally to the HR Administration Specialist, the Workforce HR Coordinator will be a key member of the FIFA26 Workforce & Recruitment team and will act as the first point of contact for HR-related queries from employees and external partners.


The main responsibilities and oversights of the Human Resources Coordinator for the FIFA World Cup 26™ include:
Supporting HR Admin Specialists & Recruiting Managers/Specialists in managing the administrative life-cycle of employees within their assigned divisions

Onboarding employees:

  • Preparing HR documents like new hire guides, policies and procedures, etc.
  • Supporting the management of the onboarding process and onboarding system
  • Handling I9/work authorization process
  • Coordinating any relocations, making any necessary travel bookings, arranging travel accommodations and processing expense forms
  • Assisting with organizing and providing welcome sessions for all new employees as needed

Daily administration:

  • First level support of HR Systems
  • Organizing and maintaining personnel records
  • Updating and maintaining the HR database and internal HR systems
  • Managing and preparing HR documents
  • Preparing contract amendments
  • Drafting and issuing interim and final work certificates
  • Creating regular reports and presentations on HR metrics (e.g. turnover rates)
  • Answering employee queries about HR-related issues
  • Absence management
  • Assisting with contract formalities for transfer and termination processes
  • Liaising with employees and relevant authorities regarding maternity, short and long-term sickness, pension fund, and accident cases and following up on pending cases, contact with authorities.
  • Updating Org Charts in the intranet
  • Providing support and advice for employees re HR directives / policies and procedures and system implementation


ACCOUNTABILITY: Demonstrate commitment to responsibilities and objectively analyze one’s behavior, while assuming consequences of one’s own actions and/or decisions and learning from one’s mistakes.

DECISION MAKING: Ability to identify and swiftly make decisions in critical situations, take initiative and calculated risks, explore alternative solutions, and respond promptly to unforeseen circumstances.

INCLUSIVITY: Achieve shared organizational objectives by sharing information with colleagues across all levels and divisions, tangibly influencing others, and maintaining a network of support contacts.

INITIATIVE: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.

INNOVATION: Capacity to break new ground, look for unconventional solutions, and produce fresh ideas.

LEADERSHIP: Ability to lead one’s contacts/colleagues/partners, encourage teamwork, and delegate authority / decision-making power, as needed, to produce the expected results and make efficient use of the team’s skills and talents.

VISION: Ability to perceive the organization's global environmental impact, anticipate decision consequences, grasp organizational missions, and formulate strategic plans

Education & Qualifications

  • Degree in Human Resources or relevant field preferred.

Work Experience

  • At least two years of experience in HR administration
  • Proven work experience as an HR Administrator, HR Administrative Assistant or a relevant role
  • Experience with HR software

About FWC2026

The FIFA World Cup 26™ will mark the first time that the tournament features 48 teams and will be hosted by three countries: Canada, Mexico, and the United States.

This new format redefines excellence, generating unique opportunities for greater participation and engagement from fans and players in North America and all over the world. Now is your time to be a game changer and join the workforce that is planning and delivering this unique and unforgettable experience.