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Job listing closed on 1 Jun 2024
20 May 2024

Executive Assistant to Chief Operations Officer

🇬🇧 London, UK
Full Time
3+ years exp.

The Role

We are looking for an Executive Assistant to provide first line support to the Chief Operations Officer.

The role will manage all aspects of the COO’s day-to-day activities and will be their representative at both the club and externally, as well as providing broader administrative support to the Operations Leadership Team.

Who we are

We are one of the most famous clubs in world football, with a rich heritage and history of success – read more about our history, here.

Beyond that, we are passionate about our local community and, behind the scenes, we have a wide variety of opportunities and career paths for all. We have a very defined purpose: to act for a winning team, culture and community. We achieve this by ensuring we are courageous in the pursuit of progress, we champion our community and each other, and that we do the right thing (even when no one is looking).

Your day-to-day

  • Communications - Maintaining and organising the email inbox, screening all enquiries, correspondence and routing or escalating to relevant colleague
  • Diary Organisation- Full scheduling of the COO’s diary, using business knowledge and understanding to prioritise meetings to make sure the COO’s time is used efficiently, whilst also ensuring diary is proactively managed at least two weeks in advance and three months forward planning
  • Guest Management - Preparing invites and coordinating guests of the COO in the Directors’ Box or other hospitality areas and sending through all relevant information
  • Travel Planning- Coordinating business travel arrangements, preparing itineraries, and planning logistics for both domestic and international travel
  • Meeting Management -Attending any meetings as requested by the COO, taking notes and proactively following-up actions from meetings
  • Project Management - Remaining informed of all Operational wide projects and club priorities to ensure prioritisation of the COO’s time

What we are looking for

  • Previous experience as an Executive Assistant, ideally to senior management level
  • Extensive experience in an administrative role
  • Understanding of working within a brand-led and reputation-focused organisation
  • Microsoft Office Suite proficiency, in particular Powerpoint, Word and Excel
  • Excellent communication skills
  • High attention to detail
  • Proactive approach and ability to work on own initiative
  • Strong ability to multi-task and prioritise work and meet deadlines
  • Discretion and ability to handle highly confidential and sensitive information
  • Highly organised and good time management

Why choose us

At Arsenal, we want everyone to feel a sense of trust and belonging, so we are proud of both our club values and also what we offer to our employees. As one of our Gunners, you will receive:

  • An exciting reward and recognition scheme
  • Generous holiday allowance which increases with your length of service
  • Great internal learning and development programmes
  • A flexible hybrid working model
  • Priority access to apply for match tickets
  • A competitive health and wellbeing benefits package
  • A leading Employee Assistance Programme
  • Great discounts with some of our Partners

Arsenal for Everyone

Arsenal for Everyone is our commitment to promoting and embracing equality, diversity and inclusion, so that everyone connected to the club feels like they belong to the same Arsenal family. We believe that diversity of background, skills and experience drives our success on and off the pitch. 

Disability Confident Leader

We are a Disability Confident Leader. We actively welcome applications from people with disabilities and long-term health conditions. If you need disability-related adjustments to the recruitment process, please indicate this in your application.

If you are likely to meet the definition of being a ‘disabled person’ according to the Equality Act 2010, we will offer you an interview if you meet the minimum criteria for a role. Please choose the option of a guaranteed interview on your application form. The information you share with us about your health or disability will not be used in recruitment decisions.

Application Closing Date: Please note, applications for this role will close on Friday 31st May 2024