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Executive Assistant

Williams’ core competencies are the design and development of racing cars to compete in the Formula One World Championship. As one of the world's leading Formula One teams, the company has secured 16 FIA Formula One World Championship titles since its foundation in 1977 and is now moving into an exciting era under new ownership defined by relentless innovation and living sustainable performance in every dimension.

We are currently seeking an experienced and passionate Executive Assistant to provide support to designated business leaders.

As an Executive Assistant, you will be:

  • Managing multiple diaries (which will include coordinating on different time zones and locations)

  • Setting up meetings and conference calls (including catering where required), including group boards and committees.

  • Attend meetings and support with meeting minutes/follow up on action points.

  • Managing exec travel and transfers

  • Dealing with incoming/outgoing correspondence, collecting and distributing post (open and filter where required).

  • Managing travel, accommodation, ground transfers and floats (race and non-race).

  • Support the team with planning, implementing, and monitoring various campaigns

  • Manage all expenses, credit card reconciliation and race float management as required.

  • Organise and document weekly marketing meeting

  • Minute department and working group meetings

  • Support the team with timely finance processes (raising requisitions, approvals)

Minimum Qualifications and Skills:

  • Strong Organisational skills

  • Good communication skills

  • 3- 5 years of experience in an executive assistant/personal assistant role

  • Proficient across Microsoft platforms

  • Ability to work autonomously under previously set direction

  • Ability to build and maintain relationships at all levels

  • Discretion

This role will require you onsite for a portion of your working week.

Application Closing Date: All applications must be received by 2nd June 2023

What can Williams offer?

The Williams Group is based in multi acre complex located in Grove, Oxfordshire. The Williams Group offers a competitive holiday package, staff events/open days, a subsidised restaurant on site and various car schemes. We have an on-site gym (open 24 hours a day) as well as various fitness classes including outdoors bootcamps, pilates and yoga free for all staff and contractors to use. Aside from these benefits we can offer free onsite parking and large open green spaces to unwind during breaks. We are a based just 30 mins from Oxford City Centre by bus.

Williams is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments