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Job listing closed on 3 Jul 2024
1 Jul 2024

Coaching Operations Assistant

🇺🇸 Ashburn, VA, USA
Full Time
2+ years exp.

Job Summary:

The Coaching Operations Assistant will support the Head Coach and coaching staff by executing and conveying team vision and messaging. This role involves creating and managing presentations, maintaining a library of media resources, monitoring social media for relevant content, and handling various administrative and operational tasks to ensure smooth coaching operations. The successful candidate will be a proactive, organized, and tech-savvy individual with a passion for football and the ability to manage multiple responsibilities in a fast-paced environment. This exempt-level role requires a high degree of independent judgment and ownership over assigned tasks.

Key Responsibilities:

1. Messaging and Communication:

- Develop, create and maintain team presentations to carry out coaching messages.

- Ensure that the messaging is consistent and effectively communicates the coaching vision.

- Exercise independent judgment in interpreting the coaching vision and translating it into compelling presentations.

2. Content Management:

- Maintain and organize the coaching library of videos, photos, sayings, and messages.

- Obtain current creative content for messaging

- Independently source and curate relevant media content, ensuring it aligns with the team's messaging strategy.

3. Tracking:

- Prepare and update Excel spreadsheets and charts to track Game Management topics covered in team meeting sessions and practice situations.

- Ensure all relevant data is accurately recorded and easily accessible.

- Take ownership of the tracking system, continually seeking ways to improve its efficiency and effectiveness.

4. Coaching Operations Support:

- Assist daily with all aspects of coaching operations, providing support as needed.

- Plan and execute coaches' family events, serving as the point of contact for coaches' families on home game days.

- Provide executive support with administrative duties related to the Head Coach.

- Assist the Director of Operations and the operations team with logistical tasks as required.

- Demonstrate independent judgment in managing event logistics and resolving any issues that arise.

5. Practice and Game Day Duties:

- Support practice activities, including coordinating guest coaches and families.

- Assist with game day responsibilities, particularly those involving coaches' families and guests.

- Exercise independent judgment in handling practice and game day operations, ensuring all activities run smoothly.


- Bachelor’s degree in Sports Management, Business Administration, or a related field preferred.

- Experience in a similar role within a sports organization is highly desirable.

- Proficient in Teamworks Software, Microsoft Office Suite, especially PowerPoint and Excel

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal skills.

- Ability to work in a fast-paced environment and manage multiple priorities.

- Knowledge of football operations is a plus.

- Availability to work flexible hours, including evenings, weekends, and holidays as required by the team’s schedule.

Personal Attributes:

- Proactive and self-motivated with a strong work ethic.

- Detail-oriented with a commitment to accuracy.

- Ability to maintain confidentiality and handle sensitive information with discretion.

- Team player with a positive attitude and a passion for football.

- Capable of exercising independent judgment and taking ownership of assigned tasks.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.