Office Services Manager

We are seeking a highly organized and detail-oriented individual to join our team as an Office Manager. The ideal candidate will play a crucial role in maintaining a productive and efficient work environment by overseeing various office operations. This role requires a proactive approach, excellent communication skills, and the ability to multitask effectively.

Responsibilities:

1. Supply Management:
- Order, Stock and maintain office cabinets with snacks, beverages, and other supplies.
- Ensure a sufficient inventory of office essentials.

2. Communication and Front Desk:
- Answer and manage incoming phone calls, directing inquiries to the appropriate personnel.
- Greet visitors, clients, and employees with a professional and friendly demeanor.
-Managing office communications/announcments via intranet and onsite TV's.

3. Logistics and Mail Services:
- Coordinate courier services and manage the timely delivery of mail and packages between multiple office locations.
- Track and distribute incoming mail, packages, and shipments.

4. Security and Safety:
- Develop and implement security protocols and procedures to ensure the safety of employees and company assets.
- Act as the primary point of contact for any security-related concerns or emergencies.

5. Building Property Management:
- Collaborate with the building property manager to address facility-related issues promptly.
- Coordinate maintenance tasks and repairs as needed.
-Collaborate with property manager on building specific events

6. Administrative Support:
- Provide administrative support to various departments as required.
- Assist in scheduling meetings, booking conference rooms, and organizing onsite company events.

7. Office Management
- Manage budget for Office Services.

Qualifications:
1. Experience:
- Proven experience in office management or a related role.
- Familiarity with supply management, mail services, and security procedures.

2. Communication Skills:
- Excellent verbal and written communication skills.
- Ability to interact professionally with employees, visitors, and external contacts.

3. Organization and Time Management:
- Strong organizational skills with the ability to prioritize tasks efficiently.
- Capability to handle multiple responsibilities simultaneously.

4. Problem-Solving:
- Proactive problem-solving skills with the ability to address issues promptly and effectively.

5. Tech Savvy:
- Proficient in using office software (e.g., Microsoft Office suite).
- Comfortable learning and using new technologies and software.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.