The Administrative Assistant is responsible for assisting with the fulfillment of the administrative tasks of the Senior Vice President of Marketing for the Utah Jazz and Utah Hockey Club. The ideal candidate is process-oriented, pays close attention to detail, has analytical thinking skills, able to manage multiple projects concurrently, demonstrates a high standard of professionalism, and has strong interpersonal and communications skills. This is an in-office position.

DUTIES & RESPONSIBILITIES:

Plan, schedule, and assist with department meetings, events, and trainings
Attend key meetings with the Senior Vice President to record meeting notes, identify action items, and follow up to ensure action items are completed
Plan department events, experiences, and recognitions for employees, helping to cultivate a positive team culture
Run interference for requests coming into the Senior Vice President and handle them accordingly, helping to effectively manage their busy and often complex schedules
Manage calendars and assist staff in securing time for internal and external meetings
Assist in managing email and other communications channels, including drafting and/or editing emails on an as-needed basis
Develop and maintain productive and cohesive relationships with internal departments and other Smith Entertainment Group entities
Help manage and track department expenses
Arrange travel and accommodations
Embrace a culture of diversity, equity, and inclusion where guests and team members feel welcomed, valued, and heard
Operate with an emphasis on safety for employees, teams, and guests
Other duties as assigned

COMPETENCIES:

Communicates effectively -- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
Interpersonal savvy -- Relates openly and comfortably with diverse groups of people
Organizational savvy -- Maneuvers comfortably through complex policy, process, and people-related organizational dynamics.
Decision quality -- Makes good and timely decisions that keep the organization moving forward
Manages complexity -- Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems
Action-oriented -- Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm
Manages and maintains confidential information – Within this role you will be privy to conversations and decisions that may be sensitive to an employee or things not yet publicly available. This role requires that those things be kept within their intended communication group/channel

QUALIFICATIONS:

Bachelor’s degree in Business Administration or related field preferred
3 years+ experience as an assistant, office manager or related administrative role
Extremely organized and detail oriented while working in a fast-paced and high-pressure environment
Able to handle confidential information with a high level of professionalism and discretion
Great interpersonal skills and the ability to interact with staff at all levels
Proactive, flexible and a strong decision-making ability
Excellent verbal and written communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong understanding of Google Workspace and an ability to become familiar with company-specific programs and processes.

PHYSICAL DEMANDS:

This person must be able to communicate and express themselves both written and verbally
This person must be able to observe, inspect, estimate, and assess
This person must be able to sit, stand, bend, walk, and climb stairs for long periods of time
This person must be able to lift 20 lbs

The Smith Entertainment Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at [email protected] to request accommodation.

Note: The need may arise to revise, supplement, or rescind portions of this job description, and SEG reserves the right to do so at any time. Employees shall be required to meet the qualifications and perform the duties of any revised job description.