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3 Jul 2024

Part-Time Academy Operations Coordinator

🇺🇸 Chester, PA, USA
Part Time
0+ years exp.

The Philadelphia Union operates and competes in Major League Soccer, the top professional league in the United States. Youth development is the core of our mission and the heart of our passion. The Philadelphia Union Academy program is free of charge so Philadelphia’s future players of promise have an opportunity to pursue their passions without the burden of paying to play. Selection into the program is a true accomplishment and the major step in a player’s path to Subaru Park.

The innovative Philadelphia Union Academy program is deeply based in sport science and performance and follows best practices in coaching education. It includes three developmental phases: Junior Academy (U9 - U12), Mid Academy (U13 - U15), Professional Development Phase (U16 - U18 – Union III) and targeted scouting as needed as it relates to Philadelphia Union II (NCAA, MLS Next Pro, USL). At all ages, our players are asked to lead by example and embrace the ethos and culture of Philadelphia Union.

The Philadelphia Union Academy was established after studying the models of the most innovative and successful soccer clubs worldwide, Philadelphia Union set about implementing a holistic developmental platform integrating world-class player training and sport science for the youth soccer players of the Greater Philadelphia region.

The Philadelphia Union Academy is the renowned soccer platform providing an opportunity for the youngest players to develop a passion for the game, or for an elite academy player on the cusp of professional stardom to pursue excellence, all in the same enriching and nurturing environment. Philadelphia Union Academy has one of the most qualified and skilled staff in North America, featuring sport science and athletic development training as important resources. The program is overseen by Academy Director Jon Scheer. The Philadelphia Union Academy is based out of Subaru Park in Chester, PA, and features an innovative, first-of-its-kind soccer specific independent school partner, YSC Academy.

Reporting to the Director of Academy and Professional Development and the Director of Academy and Union II Soccer Operations, this position will be responsible for executing the day-to-day operations of the academy, including but not limited to the planning and execution of academy travel, coordination of matchday operations, player and staff registration, communication with internal and external stakeholders, as well as overseeing administrative and technical duties. This role will require 29 hours or less per week.


  • Assist with scheduling and communication for all Academy activities.
  • Coordinate and execute all aspects of regional and international travel for the Academy.
  • Responsible for the preparation and execution of match day logistics.
  • Attend home Academy matches.
  • Provide high level and accurate communications with all staff and players within the training complex.
  • Assist with Academy player and staff registration and onboarding.
  • Liaise with other departments and key stakeholders about larger company-wide projects.
  • Be a point of contact for league representatives.
  • Build and maintain good working relationships internally and externally, maintaining a professional image when representing the Philadelphia Union.
  • Keep confidential any information gained regarding the Club and its personnel.
  • Other duties as assigned.


  • Highly organized, proactive and process-driven individual, with ability to multi-task in a fast-paced environment.
  • Confidence in working independently on your own as well as being a strong team player.
  • Effective and efficient communicator, both in written and oral capacities.
  • Willingness to work beyond normal business hours, including nights, weekends and holidays as required.
  • Experience in or knowledge of soccer industry preferred.
  • Bachelor’s degree or higher.
  • Proficient in Excel, Word, PowerPoint, and Outlook.
  • Bilingual is a plus.

This position requires valid criminal background clearances in the state of PA:

  • PA Child Abuse History Clearance
  • PA State Police Criminal Record Check
  • FBI Criminal Background Check (via fingerprinting)
  • Annual Safe Sport Certification

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

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