Payroll & Benefits Manager

Summary: This position manages payroll processes and performs administration of employee benefits in all company operations.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Manage and guarantee semi-monthly disbursement of multi-state payroll, including commissions, bonuses, per diem, garnishments, fines, union dues, benefits, and taxes to ~1,000 employees consistent with federal and state wage and hour laws.
• Ensure the processing of new hires, transfers, promotions, and terminations is accurate and timely.
• Administer the time and attendance policy and paid leave policy for all employees, audit for integrity.
• Audit W-4’s, payroll balance sheets, 401k census, benefit enrollments, plans, etc.
• Maintain files and records pertaining to payroll and tax submissions; assist with maintenance and accuracy of personnel files.
• Administer 401(k) plans for staff and players, update elections, eligibility dates, loans, handle hardships along with annual reporting for frozen pension calculations.
• Manage the review and distribution of annual W2's and 1095-C's.
• Administer employee benefits programs such as retirement plans; medical, dental, vision plans; life insurance plans; and temporary disability programs.
• Manage the annual benefit open enrollment process; install approved new plans or changes to existing plans by preparing or gathering announcement materials, plan summary documents and other media for communicating plans to employees; conduct employee meetings and arrange for annual enrollment.
• Assure company compliance with provisions of Employee Retirement Income Security Act and the Affordable Care Act.
• Supervise preparation of reports and applications required by law to be filed with federal and state agencies, such as Internal Revenue Service, Department of Labor, insurance commissioners, and other regulatory agencies.
• Advise and counsel employees on existing benefits; handle payroll and benefits inquiries and complaints to ensure quick, equitable, courteous resolution.
• Ensure COBRA administration compliance of deadlines and receipt of notices.
• Responsible for payroll systems management and updates.
• Process monthly invoices and payments of premiums.
• Meet with new hires following orientation, ensuring accurate information has been entered into HRIS system.
• Respond to requests for employment verification and to all unemployment claims in a timely manner.
• Produces scheduled and ad-hoc reports pertaining to payroll and human resources requirements.
• Responsible for annual Wellness Week initiatives.

Critically review and analyze current payroll, benefits and tax procedures to improve efficiency and to recommend and implement changes leading to best practices operations.

Assists with special HR projects and events, including company meetings, employee appreciation events, luncheons and potlucks, staff holiday parties, tickets and community initiatives.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

Judgement - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.

Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.

Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.

Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.

Innovation – Displays original thinking and creativity; meets challenges with resourcefulness; generates suggestions for improving work; develops innovative approaches and ideas; presents ideas and information in a manner that gets others’ attention.

Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone’s efforts to succeed.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree in accounting, business, or a related field. 5-8 years of experience and/or training in payroll; or equivalent combination of education and experience. Working experience of payroll tax at the federal, state and local levels is required.

Computer Skills

To perform this job successfully, an individual should be proficient in Microsoft Office Software and payroll processing software, preferably Paychex.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand and walk.

The noise level in the work environment is usually moderate.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.