Coordinator, Special Event Operations

Summary Description

Manage stadium gameday and non-gameday special events and be MOD for 60% of Special events

Essential Duties & Responsibilities

Events

• Work closely with Aramark, 24/7 Security and Guest Services to determine and schedule staff for non-gameday special events.
• Determine asset needs for special events including but not limited to furniture, walk through metal detectors, A/V equipment and signage.
• Serve as manager on duty for assigned special events.
• Manage and be MOD for 60% of special events gameday and non-gameday.
  • Collaborate closely with clients and partners to determine event specifics including staffing needs, space availability, materials, and equipment.
    • Collaborate with appropriate parties to ensure staff is scheduled and appropriate for events.
  • Superior working knowledge of Audio-Visual equipment
    • Set up, tear down and proper storage of Audio-Visual equipment.
      • Perform semi-annual inventory and test of Audio-Visual equipment. Replace equipment as appropriate.
  • Determine and provide room and space needs including tables, chairs, screens, yellow jackets, etc.
• Create and update Programming Diagrams for spaces and special events.
  • Map locations of tables, chairs, equipment, and other supplies

Gameday

• Assist in Command as the Stadium Operations Rep on Gamedays
• Lead gameday signage inventory and updating.

General

• Assist others in the department as appropriate and necessary.
• Assist with snow removal, as necessary.
• Other duties as assigned.

Required Experience & Skills

• Ability to legally operate a passenger vehicle, golf cart, snow removal vehicle and equipment, Bobcat type vehicle and forklift.
• Ability to work independently, prioritize, and make quick and decisive decisions with confidence.
• Previous experience with payroll systems
• Clear understanding of all department and company policies and procedures
• Clear understanding of individual staff responsibilities within the department
• Basic computer skills specifically including Microsoft Word, Excel, and Outlook
• Basic understanding of standard office equipment including PDAs, smartphones, and photocopiers
• Previous supervisory experience with a demonstrated ability to motivate large staffs.
• Previous experience hiring and effectively training a large part time team.
• Ability to read, write and speak English.
• Ability to interact with staff clearly, effectively, and professionally.
• Ability to walk, stand, and climb stairs and ramps during entire shift (8 – 12 hours)
• Ability to lift, carry, and transport large boxes and items in excess of 25 lbs.
• Ability to work long and irregular hours including nights, weekends, holidays, and special events.