Accounts Payable Coordinator

JOB TITLE: Accounts Payable Coordinator

DEPARTMENT: Accounting

ORGANIZATION: Chicago Cubs

REPORTS TO: Manager, Disbursements

FLSA STATUS: Nonexempt

BEING PART OF THE TEAM

Our business is a team sport that began on a field with baseballs and bats and has evolved into one of the most recognizable brands in sports and entertainment through Cubs baseball and live events. Our success is driven by our people, who work in an engaging, collaborative, and inclusive environment. As a team, we continue to build a culture on and off the field that delivers unforgettable experiences for one another, our fans and community. Are you ready to be part of it?

OUR STORY

• THE CHICAGO CUBS FRANCHISE is a charter member of Major League Baseball’s National League. Since 1876, the team has won the National League pennant 17 times and was the first team to win back-to-back World Series titles in the 1907 and 1908 seasons. In 2016, the Chicago Cubs made history again when the team won its first World Series in 108 years, ending the longest championship drought in North American sports. Known for its ivy-covered outfield walls, hand-operated scoreboard and famous Marquee sign, iconic Wrigley Field has been the home of the Chicago Cubs since 1916, making it the second oldest ballpark in Major League Baseball.

HOW YOU’LL CONTRIBUTE

The Accounts Payable Coordinator administers and processes vendor invoices, expense reports, and payments for Chicago Cubs Baseball Club LLC and related entities, ensuring accuracy, timeliness, and compliance with company policies. This role is critical in maintaining strong vendor relationships and supporting the organization's financial health by managing outgoing funds and addressing discrepancies.

THE DAY-TO-DAY:

• Oversee the flow of expense reports and vendor invoices in Chrome River by reviewing error queues daily.
• Ensure the movement of vendor invoices and expense reports through Chrome River until ultimately approved while ensuring accuracy and proper approvals.
• Evaluate vendor invoices for use tax and appropriately use company guidance to self-assess use tax when necessary.
• Train and support employees on Chrome River usage, troubleshooting, and resolving any system-related issues.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Perform specified tasks such as posting wire payments and batching ACH payments within the A/P process to help ensure timely and accurate payment of vendor invoices and employee expense reimbursements.
• Manage accounts payable email inbox and respond to vendor and internal inquiries.
• Maintain vendor records and ensure proper documentation for compliance and audit purposes.
• Comply with external audit requests related to Accounts Payable.
• Review aging reports monthly and perform applicable follow-up on vendor invoices and credits to prevent them from aging beyond 90 days.
• Resolve outstanding checks within 60 days of issuance to prevent them from becoming stale.
• Assist with internal 1099 quarterly audits as needed.
• Serve as backup to the Senior Accounts Payable Specialist as needed.
• Review and distribute mail for the Finance Department.

WHAT YOU’LL BRING:

• Bachelor’s degree in business or related field preferred (or equivalent experience).
• At least 3-5 years of experience in accounts payable or a similar role.
• Strong attention to detail and ability to manage high volumes of transactions.
• Demonstrated proficiency in Microsoft Excel (e.g., data analysis and validation, formulas and functions, pivot tables, and conditional formatting) and accounting software (e.g., NetSuite, Chrome River).
• Excellent organizational and time management skills.
• Strong interpersonal skills and the ability to work effectively with vendors and internal teams.
• Ability to handle confidential information with integrity.
• Experience with NetSuite and Chrome River preferred.
• Experience with sales and use tax reporting and 1099 reporting is preferred.
• Ability to work in the office 75% of the time.
• Must be willing to demonstrate flexibility with the work schedule, including occasional overtime or holiday hours, as business needs arise.

TOTAL REWARDS:

• On-site parking
• Transit benefits
• Paid time off: Winter Break, Personal, Sick & Vacation Time
• Casual work attire environment
• Complimentary Meal & beverage plan
• Cubs home game ticket allotment
• Access to campus wide Wrigley Field events & pre-sales
• 401K Plan Employee Contribution & Employer Match
• Benefit Plans: Medical, Dental, Vision & Life Insurance and more
• Health & Wellness engagement & programming
• Variety of associate special events, volunteer opportunities and partnership discounts
• Access to online associate recognition & rewards platform
• Tuition Reimbursement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.