JOB TITLE: PA to Women’s Head Coach & Head of Women’s Football

DEPARTMENT: Women’s Team

JOB FUNCTION: Provide high-quality administration support to top-level executives

LOCATION: Cobham Training Ground/Remote

CONTRACT: Permanent

MAIN RESPONSIBILITIES (Play Your Part):

Manage relationships with key internal and external stakeholders, working alongside senior leadership team, owners, agents and associations
Manage and full administration of the Manager & Head of Women’s Football office, to include inbox and diary management, media & commercial scheduling and all travel
Ensure the manager has appropriate briefings and presentations for meetings, media commitments and support with press conferences
Manage senior leadership team meetings, minute taking and follow up actions
Co-ordinate aspects of the Mangers’ private life
Organise training ground visits
Ad hoc player liaison and matchday ticketing support
Lead on training ground facility management

MEASURES OF PERFORMANCE (Here to Win):

Smooth administration, no leaks of information.
Accurate arrangements are made and changes are made as appropriate.
Correspondence dealt with appropriately
Smart appearance, courteous communication

PERSONAL SPECIFICATION:

Qualifications & Experience:

Microsoft Office
At least 5 years’ experience in PA/EA role preferably within Sport
High level of discretion and confidentiality as access to sensitive information
Good organisation skills and sound communicator
High emotional intelligence
Capable of prioritisation and decision making
Confident & personable
Team player who can deliver results in a pressurised and active environment
Relationship builder

The Employee must at all times carry out his/her responsibilities with due regard to Chelsea Football Club policies and procedures in particular Health & Safety, Financial Authorisation, Confidentiality and with regard to the Data Protection Act. The Employee must act to protect all young people and vulnerable adults that are in their care or attending the Company's premises. The Employee must report any misconduct or suspected misconduct to the Safeguarding Lead.

Chelsea Football Club and the Foundation is fully committed to ensuring the safety and well-being of all children, young people and adults at risk (vulnerable groups) that are in our care or attending our premises. As a consequence, Chelsea FC may require any successful applicants to complete a DBS Check prior to working at our premises. Successful applicants may also be required to undergo other child protection screening appropriate to the post applied for.

The Employee must ensure a positive commitment towards equality and diversity by treating others fairly and not committing any form of direct or indirect discrimination, victimisation or harassment of any description and to promote positive working relations amongst Employees and customers.

The above Job Description is not intended to be exhaustive, the duties and responsibilities may therefore vary over time according to the changing needs of the Club.