Position: Coordinator, People

Department: People

Reports to: Sr Manager, People & HR Analytics

POSITION SUMMARY:

The Coordinator, People is responsible for coordinating a wide variety of people-related processes including the scheduling of hourly event staff group of over 2,000 working at Rogers Arena, and for providing administrative support as required. This is an extremely busy, fast-paced, high-volume position working in a dynamic, exciting environment.

This role will focus on:

Providing one-stop scheduling services to the hourly workforce, from collecting availability and scheduling events in accordance with scheduling requirements to developing staff deployment plans for all events
Assisting with administrative functions including monitoring and responding to staff phone calls, emails, and data entry while maintaining detailed records of all call communication
Administering late requests, schedule and/or deployment changes, time-off requests, availability changes, etc. while maintaining appropriate staffing requirements
Entering and completing all payroll requirements and process timesheets
Supporting with processing hires, rehires, transfers, terminations, and offboarding
Tracking expiration dates and executing applicable action on part-time staff work visas, security licenses, Serving it Right certificates, and forklift licenses
Tracking part-time staff leave of absences, conducting follow up communication, and ensuring correct paperwork is on file
Supporting recruitment team with various recruitment activities including one-on-one interviews, reference checks, and Job Fairs
Administering probationary period completions, entering data into HRIS, and processing according to the compensation plan
Preparing confirmation of employment letters
Assisting with coordination of event staff employee programs and events
Completing various projects and assignments, as assigned

WE HAVE:

A team you can belong to and believe in
A fun, high energy environment
An open mind for new ideas
The opportunity to embark on a career development journey

YOU HAVE:

Minimum 2 years’ administrative experience, ideally in a human resources department
Excellent organizational skills, with the ability to handle multiple responsibilities simultaneously
Motivated by a high-volume workload in a busy administrative role, while continuously finding more efficient ways to perform tasks
Experience with databases and intermediate to expert level skills in MS Word and Excel
Demonstrated ability to work as a team player with a high-level customer service focus, responding to all customers with a friendly and professional “can-do” approach
A self-starter attitude that puts thought, creativity, and ingenuity into work assignments
A team player with a strong client service focus
Excellent interpersonal and communication skills, with an ability to interact effectively with diverse client groups
Flexibility and willingness to work some evenings/weekends, as required

YOU MIGHT ALSO HAVE:

Knowledge of payroll systems and timesheet processing
Certificate or Diploma in a Human Resources related program, or a combination of education and experience
Experience in a hospitality environment

Vancouver is one of the most diverse cities in the world and Canucks Sports & Entertainment strives to create a workforce that is inclusive, equitable, and represents our beautiful, unique community. We value unique perspectives, ideas, and creativity that support a diverse, inclusive, respectful, collaborative, and fun work environment. Canucks Sports & Entertainment is committed to building and supporting a diverse team.

This position will remain open until filled.