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Ultimate Fighting Championship (UFC) logo
Job listing closed on 13 Jun 2024

Office Assistant - UFC

🇺🇸 Las Vegas, NV, USA
Full Time
0+ years exp.

Who We Are:

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and 243 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 900 million TV households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You’ll Do:

The Office Assistant services the company across all departments. This role assists with various daily administrative office tasks, as well as ad-hoc projects and temporary coverage of reception desks as needed. This position is a demanding housekeeping and administrative role which provides support across all departments and works closely with HR, Facilities, and IT. This role spends much of the day moving around the facility.

  • Ensure that the general office is running smoothly (ensuring public spaces are well-presented, restocking water bottles, etc.)
  • Proactively manage multiple meeting spaces and liaise with necessary parties to ensure that all needs are met prior to meeting start (catering, IT, guest arrivals, etc.)
  • Set up all video conferences and audio-visual requirements, with support of IT when required.
  • Conduct regular conference room checks to ensure technology is in working order, and alert IT of any maintenance required.
  • Provide frequent coverage of front reception desk and security desk; cover Performance Institute reception as needed.
  • Maintain office supply inventory and ensure that printer stations are adequately stocked with supplies and paper.
  • Update guest list on a daily basis and provide the list to Security.
  • Ensure that guest offices are presentable and stocked with basic supplies; provide assistance to guests as needed.
  • Work closely with Facilities Director to flag and resolve any facilities issues as discreetly and efficiently as possible.
  • Support and assist with the company’s wellness program through set up and break down of weekly classes.
  • Prepare work spaces for all new hires, ensuring the work area is clean and stocked with basic supplies.
  • Prepare new hire orientation packets each week.
  • Regularly check in with Executive Assistants and offer support when necessary.
  • Assist various departments with ad-hoc projects and tasks.

You Have These:

  • Strong attention to detail and ability to handle complex instructions with care and follow-through
  • Ability to manage multiple projects and priorities at once.
  • Ability to think critically and problem-solve in high-stress situations.
  • Friendly, welcoming demeaner with ability to maintain confidentiality at all times.
  • Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and ability to learn other basic computer programs.
  • Must be dependable and proactive, with the ability to prioritize workload and use time efficiently.

We’d Love If You Also Have These:

  • Bachelor's degree

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.