TITLE: HR Assistant

POSITION TYPE: Part-time (10 hours per week), Non-exempt

COMPANY: Sharks Sports and Entertainment, LLC

REPORTS TO: Manager, People Experience

POSTING DATED: November 12, 2024

PAY RATE $21.00 per hour

Pay Range

Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands and primary work location. The base pay provided is subject to change and may be modified in the future.

Position Overview

Under the direction of the Manager, People Experience, the HR Assistant is responsible for providing reliable administrative support in all areas of the Human Resources department.

In this exciting role, the HR Assistant will dive into recruitment, helping to attract and select top talent, and facilitate employee onboarding, ensuring every new hire feels welcomed and prepared. The HR Assistant will also maintain accurate employee records, contributing to a seamless HR experience that empowers our workforce.

If you're passionate about fostering a positive workplace culture and eager to make an impact, we want you on our team!

Essential Duties and Responsibilities

Assist with job requisitions in applicant tracking systems including opening and updating new job requisitions, and ensuring all job postings are up to date.
Assist with scheduling interviews and applicant screenings.
Travel to and attend job fairs and career events on behalf of the Human Resources department across the Bay Area
Create and maintain employee files.
Provide administrative support to special events such as new employee orientation and other staff programming.
Process employee transactions such as hires, promotions, transfers, terminations, and other people-related items in HRIS (SuccessFactors).
Ensure data integrity and maintenance of all records across all people systems, including conducting regular audits.
Assist the assigning trainings and tracking compliance.
Process various invoices in accounts payable system related to people operations.
Other special projects and duties as assigned.

Minimum Qualifications

High school diploma required.
Previous professional experience or internship in human resources preferred.
Excellent communication skills – both verbal and written. Spanish speaking a major plus.
Ability to work cooperatively with others at all levels of the organization while maintaining confidentiality at all times.
Ability to work on multiple projects of varying priority and to assure deadlines are met while maintaining company standards.
Working knowledge of basic Federal and California employment laws, and Union regulations preferred.
Ability to contribute a welcoming and inclusive work environment.
Ability to travel to and from various company locations.
Ability to use Microsoft Word, Excel, and Outlook
A positive, team-oriented work ethic, with a high level of integrity is required.

Physical Requirements

Ability to utilize a computer for extended periods of time, communicate via phone and email with a variety of individuals.
Ability to sit, stand and utilize a computer for extended periods of time.
Communicate via phone and email with a variety of individuals.
Ability to bend at the waist, reach overhead and lift up to 15lbs with or without accommodation.
Physically navigate stairs and catwalks at SSE facilities during normal work hours and events with or without accommodation
Ability to work occasional extended hours including nights, weekends, holidays.
May be required to travel to other company locations.
May be required to attend conference and training sessions within Bay Area or in- or out-of-state locations.

What We Offer

Competitive compensation
401K (pre-tax and Roth options)
$200 Employee Referral bonus
Complimentary or discounted sports and event tickets
30% discount in the Sharks Pro Shop
Food and beverage discounts when working
Spot Pet Insurance
Free Barracuda tickets
Free ice skating at Sharks Ice (San Jose, Fremont, and Oakland)
Central office location in downtown San Jose at the heart of Silicon Valley; convenient access to Caltrain, VTA, major freeways, and free parking when working
An inclusive culture that values diversity of background and a passion to improve our SSE's commitment to change with impact on our community and industry

This position is not eligible for U.S. work authorization sponsorship.

Summary:

Born in 1991, Sharks Sports and Entertainment ("SSE") has grown into a multi-faceted organization that includes the SAP Center, the NHL San Jose Sharks, the AHL San Jose Barracuda, the Tech CU Arena, three Sharks Ice facilities, and the non-profit Sharks Foundation. Additionally, we are growing our organization through expansion in the Bay Area and surrounding communities in Northern California.

We work and play in the Bay Area, and are deeply influenced by the technology, innovation, diversity, and commitment to excellence that surrounds us. Our culture is transforming to reflect those values, with an eye towards a pioneering, forward-thinking, and inclusive environment in sports and entertainment.

We live, work, and innovate by a set of Pioneering Principles:

T - Team success is more important than individual success
E - Exceptional experience is non-negotiable in everything we do
A - Appreciate others for their diversity and opinions
M - More risk leads to more rewards and expands our comfort zones

T - Trust that all teammates have the best intentions
E - Empower all teammates to make informed decisions
A - Always say what you really mean and do what you say
L - Lead by showing the respect to others you expect from the

We strive to unite people through a shared love of ice sports, entertainment, and our hometown. We are #TealTogether.

Our Commitment to Diversity, Inclusion & Belonging

Here at Team Teal, we recognize and celebrate that individuals come with a wealth of experience and talent well beyond any list of required skills and qualifications - in fact, we believe diversity of backgrounds and skills, combined with passion, are the most important keys to meaningful innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodation during the interview process.

Equal Opportunity Employer

Sharks Sports and Entertainment is an equal opportunity employer. We accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, gender identity, gender expression, national origin, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veterans' status, pregnancy, childbirth and related medical conditions, genetic information, or any other classification protected by applicable federal, state, and local laws and ordinances.

Notice to Recruiters and Agencies

SSE recruits candidates directly, rather than through third-party recruiters or agencies. Under no circumstances will SSE pay a fee for candidates submitted or presented without a signed recruiting agreement in place between SSE and the recruiter or agency prior to the submittal; any submittal must be for requisition specifically and individually assigned in writing by SSE's HR department. In the case of candidate(s) submitted or presented to SSE by a recruiter or agency without a signed agreement AND written assignment by SSE Human Resources, SSE explicitly reserves the right to pursue and hire those candidate(s) with no financial obligation to the recruiter or agency.