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Job listing closed on 10 Feb 2024
3 Oct 2023

Executive Assistant to the Senior Vice President and General Counsel

🇺🇸 Washington, DC, USA
Full Time
3+ years exp.

Essential Duties and Responsibilities:

  • Coordination, document creation, general processing, and routing of documents, business plans and other work product generated by the Legal, Executive and Administration Departments.
  • Types, transcribes and/or word processes letters, memoranda and reports, many of which may be of a confidential nature.
  • Composes routine correspondence, basic forms and conducts some research that does not require the executives’ direct involvement.
  • Maintains records and files for the Legal, Executive and Administration Departments, including highly confidential files and documents.
  • Handles large meeting coordination.
  • Screens telephone calls and visitors; takes messages, directs callers to the appropriate point and responds directly to calls not requiring the executives’ attention.
  • Makes travel arrangements and assists in scheduling meetings, including arranging facilities, equipment, etc.
  • Makes appointments and maintains calendars for the Senior Vice President and General Counsel as necessary.
  • Opens, screens and distributes mail, shipments, etc.; directs mail to other departments as appropriate; prepares outgoing mail, faxes, shipments, etc. including special handling requirements such as overnight delivery.
  • Compiles data for status reports and related issues and conducts research and compiles and types statistical reports.
  • Prepares expense reports.
  • Vouchers legal invoices.
  • Maintains confidentiality of all corporate, personnel and legal matters.
  • Other duties as assigned by the Senior Vice President and the General Counsel.


Minimum Education and Experience Requirements

  • Bachelor’s degree or equivalent experience.
  • Minimum 3-5 years or equivalent work-related experience supporting executives necessary.
  • Demonstrated ability to handle confidential information appropriately.
  • Highly proficient in the following software programs: (Outlook/Word/Excel/PowerPoint, databases).
  • Extensive experience in administrative preparation of presentations.
  • Excellent written and verbal communication skills.
  • Ability to stay focused, efficient, and effective in managing multiple priorities.
  • Professional demeanor and ability to defuse emotional situations in a calm manner.
  • Strong interpersonal skills and good judgment.
  • Proven ability to work independently to achieve accomplishments.
  • Ability to communicate effectively with all levels of employees and outside contacts.
  • Mature, energetic with a ‘let’s roll up our sleeves’ attitude.
  • Proven ability to effectively collaborate with internal team, cross-functional team, and external parties.
  • Ability to provide after hour and flexible support a must.


  • Team and/or sports experience.
  • Knowledge of MLB policies and procedures.

Physical/Environmental Requirements

  • Office: Working conditions are normal for an office environment. Work may require occasional weekend and/or evening work.