Event & Hospitality Support Internship (Spring 2025)

Reports to: Vice President, Event Production and Hospitality

Based at: Pittsburgh Penguins, PPG Paints Arena, 1001 Fifth Ave, Pittsburgh, PA 15219

Job Purpose: Assist in the service of all current and potential event & hospitality initiatives.

Requirements: Intern must be entering their junior or senior year in college and must take the internship for credit during the Spring 2025 semester. The internship is unpaid.

Key Responsibilities and Duties:

• Create effective event & hospitality based proposals using PowerPoint, Photoshop, Word, etc. with direction from Director of Events (DOE).
• Create effective event & hospitality based briefs using PowerPoint, Photoshop, Word, etc. with direction from Director of Events (DOE) and have a clear understanding of the difference between a proposal & a brief.
• Create and manage viable floor plans.
• Create and manage invite lists to facilitate initial correspondence, track responses, send reminders and utilize data to update program partners using Excel & Formstack.
• Create and manage an effective Run of Show (ROS)
• Use the Internet to research industry trends, source venues and procure supplies/gifts.
• Determine program needs and procure supplies in a budget friendly manner. Manage receipt, use and inventory surplus.
• Event day support for all on- and off-site programs including but not limited to set-up, tear-down, admissions, registration, vendor management, and all duties related to execution.
• Manage event day volunteers.
• Perform various office tasks (i.e. copying, proofreading, mailing, etc.).

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.