Academy Administration Coordinator

Academy Administration Coordinator

Location:

Manchester, GB

Opening Date: 25 Jan 2024

Full Time / Part Time: Full Time

Contract Type: Permanent

Closing Date of Applications – 08/02/2024

Our Story

Manchester City is an English Premier League club whose roots began in East Manchester. From its first incarnation as St Mark’s West Gorton in 1880, the club became Manchester City FC in 1894. Behind each title lies emotion, moments and memories that resonate with millions of supporters around the world. Manchester City fans are known for their commitment and togetherness, as a Club that fights to the end.

Our Winning Team

MCFC is built on a vision for sustainability, with an academy structure designed to support long-term first team success, to engagement with the communities in which we reside. Together with our passionate fans and valued network of partners, we are developing Manchester City’s future history.

As an Administration Coordinator you will be a key player in providing administration, operations and project management support to the Operations and Development departments within the Academy collaborating to achieve success within an inclusive and creative environment.

This is Your City

As part of our team, you will be entitled to 26 days annual leave plus an additional day off for your birthday, private healthcare and dental cover, an annual discretionary bonus, plus a range of partnership and lifestyle discounts.

Your Impact

Based within the Academy you will work with Administration & Transport team to:

1. Develop and upkeep all football administration policies and procedures. This will require information gathering, working with different stakeholders, and producing written work to high standards.
2. Manage the Academy parent/family and away team accreditation system, ensuring all have been accredited to enter the site.
3. Migrate all paper-based documentation to electronic files and keep files up to date as and when changes are required.
4. Academy super user for all Club, Premier League & FA online functions and databases.
5. You’ll support the Academy Secretary with player registrations.
6. Manage parent expenses & tournament support including checking claims against policy, monitoring cost against budget and working with key stakeholders to migrate the process to an online system.
7. You’ll assist Academy Secretary with the distribution of 1st team match tickets and support with new online ticket function.
8. Single point of contact for Foundation Transport service provided by Zeelo, managing delivery of the weekly service, and escalating any issues.
9. You’ll manage the collection and distribution of academy team results from matches and tournaments to the communications department, including producing match report information if required. This may include travelling with academy teams to away matches and domestic tournaments.
10. Coordinate and manage the appointments of Match Officials for Academy matches. To support Academy Secretary with match official review reports, recording how officials are performing against SLA’s.
11. Working with Academy Secretary to manage all hospitality for academy matches in the Academy Stadium.
12. Facilitate all Administration & Transport meetings, recording actions through to resolution or closure.
13. Assist with the planning, coordination and delivery of academy events when required.
14. Be the main point of contact for the Premier League for the U9-U14 age groups and to ensure all communication with Premier League/FA/Governing Bodies is returned in a timely and accurate fashion.
15. You’ll update and maintain player registrations and internal databases for all Academy players.
16. Have a comprehensive understanding of the Youth Development rules and regulations for all governing bodies: Premier League, FA, UEFA and FIFA
17. Be a representative of Manchester City FC Academy, at Premier League 2 home fixtures – to host the opposition, match officials, Premier League Staff and other stakeholders as necessary, to ensure smooth operation of the fixture
    
    

What we are looking for

Essential

• Ability to travel domestically with teams as required.
• Resilient in challenging situations and performs well in high pressure environments.
• Positive attitude and an appreciation of the importance of team culture.
• Able to build and maintain excellent relationships with demanding clients and stakeholders.
• Highly motivated with a passion for high performance sport.
• Strives to produce the highest standards of work.
• Looks to produce innovative solutions wherever possible.
• Personal integrity and ability to invoke trust and respect from others.
• Ability to work both as part of a team and independently.
• Able to build and maintain excellent working relationships.

Desirable

• Sound knowledge of Premier League rules and regulations.
• Experience working in Football Administration.
• Experience of working in a high performance environment as an athlete or through work/volunteer experience.

City Football Group promotes equal opportunities in employment and we positively welcome applications from all candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.

We will screen all applicants and select candidates whose skills and experience seem to meet our needs. We will carefully consider your application during the initial screening and will contact you only if you are selected for an interview.

Employment is subject to the provision of proof of eligibility to work in the UK.

Due to our safeguarding promise, all UK based CFG roles will be subject to a DBS check upon commencing employment with us. This will be either a basic, standard or enhanced check depending on the job role and responsibilities.

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