Executive Assistant - Sales & Marketing

JOB TITLE: Executive Assistant, Sales & Marketing

DEPARTMENT: Sales & Marketing

ORGANIZATION: Chicago Cubs

REPORTS TO: EVP, Sales & Marketing

FLSA STATUS: Exempt

BEING PART OF THE TEAM

Our business is a team sport that began on a field with baseballs and bats and has evolved into one of the most recognizable brands in sports and entertainment through Cubs baseball and live events. Our success is driven by our people, who work to create and inspire change in an engaging, collaborative and inclusive environment. As a team, we continue to build a culture on and off the field that delivers unforgettable experiences for one another, our fans and community. In support of that effort, we expect associates to work primarily in our office. Are you ready to be part of it?

OUR STORY

THE CHICAGO CUBS FRANCHISE is a charter member of Major League Baseball’s National League. Since 1876, the team has won the National League pennant 17 times and was the first team to win back-to-back World Series titles in the 1907 and 1908 seasons. In 2016, the Chicago Cubs made history again when the team won its first World Series in 108 years, ending the longest championship drought in North American sports. Known for its ivy-covered outfield walls, hand-operated scoreboard and famous Marquee sign, iconic Wrigley Field has been the home of the Chicago Cubs since 1916, making it the second oldest ballpark in Major League Baseball.

HOW YOU’LL CONTRIBUTE:

The Executive Assistant, Sales & Marketing reports directly to the EVP, Sales & Marketing and aims to increase their efficiency and effectiveness.

THE DAY-TO-DAY:

• Proactively provide organizational and administrative support to EVP, including correspondence, filing, corporate organization, expense tracking and processing, ticket orders and maintaining calendars and scheduling meetings
• Coordinate, schedule and support Sales & Marketing events, meetings, entertainment activities, etc., including scheduling appropriate facilities, meeting and entertaining guests
• Act as day‐of‐event point of contact for meetings to ensure seamless execution/delivery of objectives and as day‐of‐game liaison for ballpark visits with clients, partners, etc.
• Act as a point of contact among executives, associates, clients, guests and other external partners
• Manage travel and accommodation arrangements and timely process travel and entertainment expenses.
• Assist other department heads, Marketing, Corporate Partnerships, and Ticketing as needed
• Manage contacts and assist in correspondence with EVP contacts. Aim to improve the frequency and use of handwritten and personalized notes and correspondence.
• Maintain high attention to detail with standard of error free work product (goal is zero errors in work product being distributed outside department with a focus on ensuring work is in "distribution"" form prior to sending to EVP for review)
• Assist in the timely response of various request emails sent to EVP
• Timely response to requests from EVP

WHAT YOU’LL BRING:

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Outstanding organizational and time management skills
• Excellent verbal and written communication skills
• Ability to work non-traditional work schedule, including Cubs games
• Discretion and confidentially
• College degree from from an accredited university or college

TOTAL REWARDS:

• On-site parking
• Transit benefits
• Paid time off: Personal, Sick & Vacation Time
• Casual work attire environment
• Complimentary Meal & beverage plan
• Cubs home game ticket allotment
• Access to campus wide Wrigley Field events & pre-sales
• 401K Plan Employee Contribution & Employer Match
• Benefit Plans: Medical, Dental, Vision & Life Insurance
• Health & Wellness engagement & programming
• Variety of associate special events, volunteer opportunities and partnership discounts
• Access to online associate recognition & rewards platform
• Tuition Reimbursement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.