Ultimate Fighting Championship (UFC) banner
Ultimate Fighting Championship (UFC) logo

Executive Assistant

🇺🇸 Las Vegas, NV, USA
Full Time
3+ years exp.

Who We Are:

UFC® is the world’s premier mixed martial arts organization (MMA), with more than 700 million fans and 243 million social media followers. The organization produces more than 40 live events annually in some of the most prestigious arenas around the world while broadcasting to over 900 million TV households across more than 170 countries. UFC’s athlete roster features the world’s best MMA athletes representing more than 80 countries. The organization’s digital offerings include UFC FIGHT PASS®, one of the world’s leading streaming services for combat sports. UFC is part of TKO Group Holdings (NYSE: TKO) and is headquartered in Las Vegas, Nevada. For more information, visit UFC.com and follow UFC at Facebook.com/UFC and @UFC on X, Snapchat, Instagram, and TikTok: @UFC.Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The ideal candidate will be a highly diligent, dedicated, committed, hard-working professional, who is collaborative and understands how the media, entertainment and sports industries operate!

  • Provide support to the TKO Global Partnership team, including handling phones, scheduling, office aesthetics, filing/e-filing, email correspondence and office supplies
  • Handle office management with poise and integrity, and build efficiencies in a fast paced, high-energy office
  • Serve as liaison and share information cross-functionally with departments under management
  • Review meeting notes and keep track of to-do lists/follow-ups, and build timelines and status updates for projects
  • Supervise progress and goals/objectives
  • Prepare agendas and materials for meetings, briefs and travel itineraries
  • Coordinate with departments to prepare for presentations/meetings
  • Collaborate closely with staff, office managers and operations staff across business units forging working relationships.
  • Book end-to-end travel arrangements for the team and to ensure completion of trips; maintain and supervise travel preferences
  • Prepare, reconcile, submit and check team expense reports. Review all department and expenses for compliance
  • Maintain information for team contacts; maintain staff contact lists
  • Coordinate compilation of department status reports and build comprehensive summary documents
  • Prioritize department on-site logistics and attend tentpole events
  • Plan and coordinate department-wide meetings and events
  • Ability to complete daily tasks with little to no direction
  • Interact with colleagues and visitors in a timely and friendly manner
  • Stay up to date on WWE programs, characters, storylines, products, events, business results and engagement metrics
  • Ad hoc projects and other duties as required

Qualifications:

  • Proven experience in an environment working directly with executives
  • Strong skills in MS Outlook, Word, Excel and PowerPoint
  • Experience running budgets preferred
  • Project management experience is a plus
  • Responsible, reliable, transparent and diligent, with a history of working with confidential information
  • Excellent interpersonal, organizational and verbal/written communications skills
  • Strong sense of tact
  • Able to interact well with employees and business partners of all levels and backgrounds
  • Self-motivated, proactive and able to work both independently and collaboratively using good business judgment and common sense
  • Comfortable working with and maintaining various forms of technology and electronic equipment
  • Can-do positive attitude and demeanor, ability to be flexible with work hours and range of responsibilities in a multifaceted, fast-paced, heavy work-load environment
  • Critical problem solver, hardworking professional
  • Willingness to “roll-up sleeves”
  • Proven track record to prioritize
  • Bachelor’s degree preferred

How we work:

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 5 days per week. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
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