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Job listing closed on 3 Feb 2024
19 Jan 2024

Accounts Payable Administrator

🇬🇧 Wembley, UK
2+ years exp.

The Football Association are excited to be searching for an Accounts Payable Administrator on a 6-month fixed-term contract. The post holder will be a key member of the Accounts Payable team, ensuring all BAU functions are performed in a timely and appropriate manner. You will also support the wider Accounts Payable team.

What will you be doing?

  • Payment processing including:
    • Process invoices via the FA's Purchase to Pay system (Proactis)
    • Manual posting of invoices and payment schedules outside Proactis into the general ledger (Microsoft Dynamics Great Plains), where appropriate, ensuring invoices are correctly authorised e.g. prize fund payments.
    • Ensure all other payments outside of the standard payment runs e.g. emergency payments are appropriately authorised and recorded in the system.
    • Preparation of the Cheque/BACS payment run on twice monthly basis for all group companies.
  • Responsibility for specific suppliers in the AP ledger ensuring:
    • No duplicate or inactive suppliers are included in the ledger.
    • Supplier reconciliations are performed in accordance with the agreed schedule.
    • Understand and resolve old outstanding balances.
    • Ensure changes to supplier information is updated in the general ledger on a timely basis.
  • Provide advice and support to the business and suppliers to resolve issues or to provide training as appropriate and in a timely manner.
  • Ensure all compliance requirements are met including specific supplier terms etc.
  • Escalate issues / concerns to the AP manager in a timely manner as appropriate.
  • Support other members of the AP team.
  • Build and maintain relationships with key stakeholders including: business divisions, other finance teams (Accounts Receivable, Financial Accounting, Commercial Finance, Tax), IT etc.
  • Executes additional tasks as required in order to meet FA Group changing priorities.
  • Comply with all company policies and procedures to ensure the highest standards of health, safety and wellbeing can be maintained.
  • As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.

What are we looking for?

Essential for the role:

  • Accounts payable experience.
  • Managing workload and prioritising.
  • Customer service experience – phone and email.
  • Building and maintaining strong relationships both internally and with external organisations.
  • Excellent written and oral communication skills.
  • Extensive experience of Excel and manipulation of data.
  • Proficient skills in Microsoft Office.
  • Strong organisational and prioritisation skills.
  • Strong numeracy skills.

Beneficial to have:

  • Relevant finance qualification such as qualified AAT or equivalent.
  • Experience of process change.
  • Experience of using general ledgers e.g. Microsoft Dynamics Great Plains.
  • Experience of using purchase to pay systems e.g. Proactis.

Please note, interviews are scheduled to take place on Monday 11th February in Wembley Stadium.

What's in it for you?

We are committed to ensuring everyone can flourish in their roles, to achieve this we have unique office spaces under the arch of the iconic Wembley National Stadium, which is the home of English Football. We are also delighted to offer a world-class, Elite Performance Centre, St. George's Park in Staffordshire which is an exceptional setting to develop and inspire high-performing England teams and leaders.

We pride ourselves in offering a competitive salary as well as great opportunities to develop and grow in your role. But that is not all; we also have a range of exciting benefits, some of which can be found below:

  • Access to event day tickets at Wembley Stadium, alongside a host of regular internal events throughout the season encouraging you to connect and learn with your colleagues and look after your mental health and wellbeing.
  • Free, nutritious lunches, at Wembley Stadium and St. George's Park.
  • Free private medical cover.
  • A contributory pension scheme.
  • An additional Thank You days leave, volunteering days as well as 25 days annual leave.
  • A hybrid working model offering flexibility on where you work.

For more information on what it is like to work at The FA, please visit our FA Careers page,

Our Organisation

The Football Association [The FA] is the not-for-profit governing body of football in England. It is responsible for promoting and developing every level of the game, from grassroots through to the professional game, and generates significant revenue to support investment into English football each year.

The FA oversees England international teams across men's, women's, youth and disability football, as well as running the National League System and FA Competitions including the Emirates FA Cup, Barclays FA Women's Super League, FA Women's Championship, and Women's Adobe FA Cup, and the world-class facilities of Wembley Stadium and St. George's Park, all with a purpose to Unite the Game and Inspire the Nation.

We currently work within a hybrid working model whereby the expectation is to work from your contractual location for part of the week, and as and when required by the team. The remaining days can be worked remotely. We will continue to monitor this model and it may be adjusted in future if deemed necessary.

Your contract with The FA will specify a fixed location of either Wembley Stadium, St. George's Park or our Processing Centre, unless the role is advertised as a homebased contract. The contractual location of this role can be found at the top of this advert on our FA vacancy page.

The FA, For All, For You

Our equality, diversity and inclusion strategy forms an integral part of our long-term commitment to using our influence across English football to create a game free from discrimination.

A Game For All outlines three key strategic commitments – Lead the Change, Be the Change, and Inspire the Change – which will ensure tackling discrimination remains a core priority for English football for years to come.

We are a diverse workplace, aspiring to represent football across the country. The Football Association actively promotes inclusion and diversity, encouraging you to be the best version of yourself at work.

We welcome applications from everyone and are proud to be an equal opportunities employer. If you have any particular requirements in respect of the recruitment or interview process, please mention this during your application.

As part of The FA's commitment to ensuring a safe environment for everyone in football, every employee will be required to complete a DBS check. The level of the check required will be based on the activity of the specific job role and in line with legislation and government guidance.