HR Administrative & Employee Engagement Assistant (Part-time)

Company Information
For more than 20 years, AEG has played a pivotal role in transforming sports and live entertainment. Annually, we host more than 160 million guests, promote more than 10,000 shows and present more than 22,000 events around the world. We are committed to innovation, artistry, and community, and leverage the power of our 300+ venues, leading sports franchises, marquee music brands, integrated entertainment districts, premier ticketing platform and global sponsorship activations, to create memorable moments that give the world reason to cheer.

Our business is interwoven with the human mind and heart, and we strive to build a diverse and inclusive company that reflects the artists, athletes, and fans that we host; reach beyond traditional boundaries to support the communities in which we operate; and minimize our impact on the environment by adopting sustainable practices throughout our business operations.

If you want to be challenged to up your game and make a difference, then join us in giving the world reason to cheer!

JOB DESCRIPTION

The HR Administrative & Employee Engagement Assistant is a part-time role that provides reception and HR support to the LA Kings and Ontario Reign Business and Hockey Operations staff. This role involves front-line servicing of staff, vendors, and visitors, requiring daily communication and interaction with internal and external clients, executives, high-profile athletes, and guests. Additionally, this position assists with implementing employee engagement and inclusion initiatives. As the first face staff and visitors see, this role directly represents our brand.

ESSENTIAL FUNCTIONS

Reception Responsibilities:

• Maintain administrative office operations, including answering multi-line telephones, assisting guests and employees, and sorting HR mail.
• Answer and explain general Los Angeles Kings-related questions, using proper discretion to screen calls appropriately.

Employee Engagement & Inclusion and HR Responsibilities:

• Collaborate with the HR Team to assist with employee engagement planning, such as weekly all-staff lunches, staff ticket offers, birthday and anniversary recognition, employee milestone gifting, and national holiday celebrations.
• Assist with posting employee engagement activities on LinkedIn.
• Plan, produce, and execute employee events and inclusion initiatives, including the LA Kings annual retreat and holiday party, along with smaller staff events throughout the year. Help create and distribute surveys to collect employee feedback on these initiatives.
• Conduct external research to assist the team with creative and new employee engagement ideas.
• Assist in planning company trainings and events that educate and build a community around inclusion. Work closely with the AEG Corporate Diversity, Equity & Inclusion team on projects and initiatives to ensure consistent implementation of company-wide initiatives.
• Assist with HR administrative items such as updating the office seating chart, EDD requests, employment verifications, running reports, file maintenance, etc.
• Assist with employee onboarding tasks, including preparing swag bags, ordering business cards and nameplates, setting up desks, sending welcome emails for new hires, annual mass hires, and other projects as assigned.
• Lead and guide new hire office tours and partner with AEG for intercompany tours.
• Organize and update the internal intranet (the Locker Room) to ensure employee resources and documents are up to date and easily accessible.
• Assist with P-Card charges and expenses related to employee engagement events and help track the budget.
• Collect and track staff merchandise sizes. Conduct quarterly audits of sizes and inventory to ensure internal merchandise is on hand for new hires and lead distribution. Maintain an organized and efficient HR storage room.

SPECIFIC JOB KNOWLEDGE, SKILL AND ABILITY

The HR Administrative & Employee Engagement Assistant must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skill and abilities:

• Highly motivated, self-starter with the ambition to anticipate and address office needs
• Proficient in Microsoft Office Suite; ability to learn required business systems
• Strong organizational and time management skills
• Engaging personality; Prior customer service experience required
• Ability to interact in a professional manner with high level executives and high-profile individuals
• Must be available to work game days, nights, weekends and holidays
• Ability to handle confidential information professionally

QUALIFICATION STANDARDS

Education:

• BA/BS Degree (4-year)

Experience:

• A minimum of 0-2 years of related experience

• Experience working with customers, vendors, and/or visitors is a plus

Pay scale: $17.52-$21.00/hr

AEG reserves the right to change or modify the employee’s job description whether orally or in writing, at any time during the employment relationship. AEG may require an employee to perform duties outside their normal description.

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