Community Outreach - Ambassadors & Community Activation Seasonal Assistant

Position Profile: Ambassadors & Community Activation Seasonal Assistant
Department: Community Outreach
Reports to: Legends & Alumni Relations Manager
Status: Seasonal, Hourly

JOB SUMMARY: The Chiefs are seeking an enthusiastic self-starter to provide administrative support for the Kansas City Ambassadors program as well as the Legends community. Strong written and verbal communication capabilities are critical as are interpersonal skills. Secondary responsibilities include operational support for the Community Outreach department and ability to assist with event planning and execution. This individual will be expected to exercise proper initiative and judgment in the supervision of all department initiatives. Outreach, marketing, communication, leadership, and organization are all important elements within this position.

RESPONSIBILITIES:

Kansas City Ambassadors Program

• Main internal point of contact for the Kansas City Ambassadors group which operates as an independent 501(c)3 charitable organization and raises funds to grant to charities in the Kansas City community.
• Provide support to the Kansas City Ambassadors including monthly meeting coordination and serving as the year-round point of contact for the group.
• Maintain accuracy of Kansas City Ambassadors database and eligibility. Coordinate with Legends Manager to improve database record keeping and functionality.
• Coordinate with Kansas City Ambassadors group to fill and track all appearances, payments, invoices, donation requests, and W9 collection.
• Provide Chiefs organization support of the Kansas City Ambassadors signature events including Golf Tournament, Gala, and Holiday party.
• Serve as the liaison between Kansas City Ambassadors and events group that executes annual Golf Tournament and Gala.
• Responsible for updating Kansas City Ambassadors website on chiefs.com and coordination with internal social media and communications team to promote positive impact of the organization on a regular basis.
• Serves as the main filter to collect and manage items tied to the Kansas City Ambassadors group and collaborate with the Community Outreach Senior Director and Legends & Alumni Relations Manager to fulfill requests or solve issues.

Community Outreach

• Provide additional assistance as needed to the Community Outreach department and support community and marketing initiatives across the organization.
• Provide game day support for Community Outreach activations and initiatives.

HOURS REQUIRED:

• 40 hours per week and events/game days, including some nights and weekends.

PHYSICAL REQUIREMENTS:

• Must be able to lift up to 50 pounds for office duties and activities.

QUALIFICATIONS/SKILLS:

• A bachelor’s degree or equivalent experience.
• Qualified candidates must possess superior organizational skills and attention to detail.
• Be able to function in a fast-paced, multi-task setting.
• Individuals should have very strong customer service and communication skills and be comfortable managing incoming and outgoing email, mail, and phone communication.
• Demonstrated skill with Microsoft Office software applications including Word, Excel, PowerPoint, Outlook and other database management software.
• Must be able to handle confidential, privileged, and/or sensitive information with care and with sensitivity.