Frisco Bowl - Part Time Operations Assistant

Description

FRISCO BOWL –OPERATIONS ASSISTANT (PART-TIME)
JOB DESCRIPTION & RESPONSIBILITIES

The Frisco Bowl is seeking an Operations Assistant to support the development and execution of the annual bowl game and associated events. The Operations Assistant will work with the Frisco Bowl staff, and report directly to the Executive Director.

This is a year-round, part-time position working approximately 25-30 hours per week, except during bowl month where hours will increase. The position requires potential working during the Christmas and New Year’s Day weeks, with some nights and weekends as well.

JOB RESPONSIBILITIES:

• Assist bowl staff with operational elements of the bowl game such as signage, trophies, ticket mailings, player and VIP gifts, team communications, etc.
• Assist with communications including bowl website, e-newsletters and social media pages to include posting content, updating monthly calendars, and building the social media platform for the bowl.
• Assist with the creation, maintaining and distribution of the Bowl Operations Manual.
• Assist staff in planning and hands-on execution of the team welcome events, team dinners, charity hospital visit, team practices and other bowl week activities.
• Assist with game management duties at the bowl game and to direct interns in specific game operations activities during game (i.e. – creation of time management schedules).
• Assist the FC Dallas operations staff in the coordination of the bowl game planning and implementation to include organizing and attending game operations meetings.
• Work with partner hotels/sponsors in the development and setup of Hospitality Rooms for each hotel (decorations, layout, games, TVs, other needs).
• Assist with Hospitality Room greeters, concierges and interns at each hotel during Bowl week.
• Assist in research to develop creative outings for VIPs during Bowl week (For example: Top Golf, Main Event, Pro Sports events, etc.).
• Manage ticket distribution with the FC Dallas ticket office to include sponsors, military, presentations, group, and complimentary tickets.
• Assist the Executive Director on sponsorship and sales needs as determined.
• Assist the Executive Director with the distribution of all collateral and promotional advertising pieces associated with the Frisco Bowl (pin, postcard, various ads – both print and online, etc.).
• Attend Board and Executive Council meetings with bowl staff.
• Coordinate and generate production of the printed and/or digital Game Program.
• Assist with creation and ordering of credential lanyards.
• Serve as primary coordinator for the Frisco Bowl photo archives.
• Assist with coordination of the Frisco Bowl Golf Tournament.
• Work with Game Officials Liaison on getting all hotel, tickets, gifts, transportation, etc. coordinated for the officials.

OTHER RESPONSIBILITIES:

• Coordinate the fulfillment of charitable requests.
• Assist with all mailings and clerical needs.
• Assist other departments as needed.
• Other duties as assigned by the Executive Director.
• Comply with all Regulations and Policies of the FC Dallas organization.

MINIMUM QUALIFICATIONS:

• Preferred Event Operations experience – 3 years
• Preferred knowledge and contacts with the Frisco community and local businesses
• Proficiency in MS Outlook, Word, Excel, PowerPoint, Photoshop and/or Illustrator and typing skills.
• Knowledge of Photoshop, Canva, various social media platforms and photo editing software a plus, as well as previous posting experience to social media platforms.