Job Title: Facilities Manager (Club Estate)

Department: Venue Operations

Reporting: Head of Operations and Facilities

Location: G-Tech Community Stadium

Salary: £42,000 per annum

Closing date: 13 October 2023

Inclusion Statement

Brentford FC is an organisation which values and is passionate about diversity and inclusivity. Whilst our recruitment decisions are always based on merit and suitability, we welcome and encourage applications from qualified candidates, including those from underrepresented groups – such as those from ethnically diverse backgrounds, women, those from the LGBTQ+ community and those with disabilities.

Safeguarding Statement

Brentford FC is committed to equality, the safeguarding and welfare of all children and adults at risk. This responsibility is shared by all staff and volunteers at the club, safeguarding is everyone’s responsibility. Staff will be required to undertake regular safeguarding training to enable and reinforce a proactive approach to safeguarding. This role requires the post holder to apply all relevant policies and uphold the club’s commitment to safeguarding vulnerable people to ensure a safe environment for all. This includes the timely reporting of any safeguarding concern to the safeguarding team.

At Brentford FC we want everyone to feel valued and included. Therefore, we will do what we can to support applicants with disabilities and long-term health conditions as part of our application process. If you require any adjustments or support, please contact us on [email protected] and we will do our best to accommodate your requirements in line with the Equality Act 2010.

Main Accountabilities

Manage the overall facility services provided within the premises listed above.
Prepare documents to tender projects/ services for contractors.
Provide strategic management to ensure that the Stadium and training ground remains operational and functional for Football matches and any other events being hosted.
Use best business practices to manage operational costs and ability to create a budget for various facility needs and expenses.
Compare costs for various services and goods before choosing the best options for the facilities.
Manage the maintenance for the building by performing repairs or contracting maintenance services as needed.
Track building upkeep as well as anticipated long & short-term improvements and maintenance.
Keep the surrounding grounds properly cared for and landscaped.
Handle certain administrative tasks such as preparing reports for Operations Management.
Work with existing Contractors to support match day event requirements.
Project manage, supervise, and coordinate the work of contractors as required.
Plan for future development in line with strategic business objectives
Manage and lead change to ensure minimum disruption to core activities
Direct, coordinate and plan essential services during matches and other events
Ensure facilities meet health and safety requirements and that they comply with legislation
Plan best allocation and utilisation of space and resources for new buildings, or re-organising of current premises
Check that agreed work by staff or contractors has been completed satisfactorily and follow up on any deficiencies
Coordinate and lead one or more teams to cover various areas of responsibility
Use performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on improvement
Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
This job description does not contain all the duties and responsibilities that may arise in this role, and you will need to undertake other duties as instructed or on initiative to ensure the safe operational functioning of the stadium.

General Club Accountabilities

To comply with all Club policies, including health and safety, data regulations and other legal, ethical and social requirements.

To build and maintain good working relationships while maintaining a professional image.

To keep confidential any information gained regarding the Club and its personnel.

To maintain a flexible approach to work at all times.

Person Specification - Essential Personal Characteristics

Excellent written and verbal communication skills
Competent with Microsoft Office packages, particularly Word and Outlook
Confident working alongside senior executives
A self-starter with a high level of initiative, proactivity, and assertive approach
Great communication skills with an ability to inspire and motivate others
Uses initiative with minimal supervision including in challenging situations
Can manage a heavy workload with strict deadlines
Excellent organisational skills
Flexible and willing to take on ad-hoc tasks
Comfortable working independently and as part of a team

Person Specification - Desirable Characteristics

Able to thrive in a fast-paced work environment
Ability to tightly manage time effectively and productively
Remains calm under pressure
Desire for continuous personal improvement
A facilities and/or H&S qualification