Formula One Management Limited is one of the principal subsidiaries of the Formula 1 Group which holds the commercial rights to the FIA Formula One World Championship™.

Key activities of the Group include the exploitation of the commercial rights, race support services including filming, editing and broadcasting, timing and accreditation, hospitality and trackside advertising as well as circuit operation. The Group also includes a travel company and the Formula1.com website. Extensive technical and logistical functions exist to support these activities.

Organisation Context:

The ongoing increase in the popularity of F1 and the associated growth of the Group has meant that there is a requirement for additional resource in the Finance team, providing an outstanding opportunity for the right candidate to join a successful group with a globally recognised brand name and an enviable track record.

Main Duties and Responsibilities

Invoices

Responsible for the full purchase ledger cycle for a number of companies within the group.
Processing high volume of invoices and credit notes, utilising Exflow software, ReadSoft scanning tool and Microsoft Dynamics 365.
Accurate matching of invoices to purchase orders (POs).
Coding of non-PO invoices and referral through workflow to suitable manager for approval.
Liaising with managers and requisitioners across the business to ensure that POs are raised, approved, and receipted to allow payment.
Act as the primary point of contact for suppliers, ensuring that all queries are dealt with promptly and efficiently and that the turnaround between receipt and payment of invoices is kept to a minimum, in order that our corporate image and high standards are maintained.

Payments

Shared responsibility for weekly multi-currency supplier payments through BACS, CHAPS, and telegraphic transfers, ensuring payments are made on time.
Preparation and upload of bulk payment runs (BACS, SEPA, CHAPS, WIRE) through online banking system.
Inputting and posting of manual payments into online banking system.

Expenses

Able to cover the reviewing of expense and per diem claims, ensuring that they are paid correctly and on time.
Liaising with staff and management to deal with any queries arising from claims.

Credit Cards

Able to cover reviewing of credit card statements and liaising with cardholders to obtain all relevant receipts and authorisations in support of the statements.

Admin

Merging of documents (e.g. invoices, POs, email approvals) into single pdf document
Checking supplier statements.
Investigating and answering queries on invoices or payments from suppliers and managers within the business.
Completing and documenting verification process for supplier bank detail changes

Experience & Skills Required

Essential

A minimum of 4 years experience of working in a Purchase Ledger department.
Someone that has a proactive approach and shows initiative in all situations.
Someone who can demonstrate a methodical and conscientious approach to work with excellent attention to detail.
A team player who has the ability to support and build relationships with colleagues and stakeholders.
Someone who is able to apply a structured approach towards balancing multiple demands and priorities. Actively looking for ways to improve PL processes.
Good communication skills and the ability to build relationships at all levels.
Strong Excel skills.
Experience of using MS Dynamics 365, Exflow or Readsoft software would be advantageous.

Purchase Ledger Senior