Job Title: Senior Payroll Coordinator

Department: Accounting & Finance

Reports to: Director, Payroll

# Direct Reports: N/A

Perks and Benefits:

FREE: breakfast, lunch, parking, on-site gym and training classes, and gym membership at Chicago Athletic Clubs. Free Peloton membership, casual dress environment, access to United Center concert events, competitive total rewards package, full benefits (medical, dental, vision, 401k matching, paid life insurance), comprehensive PTO package, social events, volunteer opportunities, and focused learning and development.

What It’s Like Working Here:

The Chicago Blackhawks experience isn’t just on the ice. Our office, located in the United Center, promotes a fun, engaging, fast-paced and collaborative atmosphere where we can celebrate both hockey and each other. Our commitment to curating an environment where all individuals feel empowered to bring their best self to work each day can be seen throughout our organization. Whether you are a job seeker looking to join the organization, a current member of our amazing team, or someone looking to help support our mission, our goal is the same – to reimagine the potential of hockey, which we strive to achieve through memorable, inclusive experiences.

The Ideal Candidate:

The perfect candidate will possess a robust understanding of payroll and taxes (State, Local, and International), several years of experience utilizing ADP and WorkforceNow payroll systems, strong communication, and exceptional problem-solving skills.

Job Summary:

The Senior Payroll Coordinator will be part of a small team reporting to the Director, Payroll and will be responsible for preparing and processing several payrolls for a range of employees (e.g. Canadian, Seasonal, Union). This role operates within strict deadlines to ensure employees are paid accurately and on time. The Senior Coordinator work collaboratively across Finance, Legal, Human Resources, and other related parties to ensure accuracy and compliance across payroll processing and employee data. This role will work successfully in a team environment while providing leadership in process improvements and system implementations.

Job Responsibilities:

Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Prepares and maintains accurate records and reports of payroll transactions.
Run a variety of ad hoc and custom reports utilizing the analytics module in ADP.
Ensures compliance with federal, state and local payroll, wage, and hour laws and best practices.
Facilitates audit by providing records and documentation to auditors.
Identifies and recommends updates to payroll processing processes, procedures, and systems.
Balances the payroll accounts by resolving payroll discrepancies.
Provides payroll information by answering questions and requests.

Requirements and Qualifications:

Minimum of 3 years of experience in payroll , including multi-state and international payroll, and payroll tax filings and compliance (experience in sports or entertainment industry strongly preferred)
Strong knowledge of payroll laws and regulations
Experience with ADP Workforce Now
Knowledge of union payrolls and union contracts preferred
Ability to handle confidential and sensitive material with integrity
Ability to address, adapt to, and overcome challenges in a fast-paced, dynamic team environment
Excellent analytical skills and strong attention to detail
Proficiency in Microsoft Office (especially Excel) and ADP payroll software
Demonstrates Chicago Blackhawks core values of integrity, curiosity, empathy, collaboration, and originality
Willingness to work non-traditional hours in support of Company events as requested
Bachelor’s degree in accounting, Finance, Business Administration, or related field required.
Relevant certifications (i.e., Certified Payroll Professional) preferred

The Team:

The Chicago Blackhawks started their journey as one of the NHL’s “Original Six” professional ice hockey teams in 1926. Members of the Central Division in the NHL’s Western Conference and six-time Stanley Cup Champions (1934, 1938, 1961, 2010, 2013, 2015), the team calls the United Center home.

Each day the Team works to uphold our mission to reimagine the potential of hockey. At its core, the team and greater organization uphold its mission through its core values centered around integrity, curiosity, empathy, collaboration, and originality. They are fiercely dedicated to evolving and delivering new and legendary fan experiences and captivating new and diverse audiences, both on and off the ice. As part of their unwavering commitment to drive impact and purpose in the Chicago community, the organization opened the Fifth Third Arena (the team’s official practice facility and community space for youth hockey development), continues to make expansions to the Chicago Blackhawks Foundation, and acquired the AHL team the Rockford IceHogs.

The Chicago Blackhawks continue to grow in its commitments to honor and celebrate Black Hawk's legacy by offering our platforms, making meaningful contributions, collaborating with Native American people, and reimagining ways to support the many Native American people and communities they live amongst and alongside. They engage in this work through their formal partnership with Black Hawk’s ancestral tribe, the Sac and Fox Nation of Oklahoma, which the tribe established with the Chicago Blackhawks in 2021.

The Chicago Blackhawks is an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applications will receive consideration for employment without regard to gender, race, religion or religious creed, color, gender identity, gender expression, national origin, ancestry, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, military or veteran status, or any other basis protected by federal, state, local law, ordinance, or regulation and will not be discriminated against on these bases.