Coordinator, Arena Programming

Who are we:
A professional basketball team and state-of-the-art arena/entertainment venue that specializes in creating memorable experiences for each guest we interact with. Some of our favorite things are live sports, concerts, comedy shows, family shows, and most any other world-class event you can think of, and we’re looking for someone who shares the same interests. We live for the fast-paced world of sports & live entertainment, and as such, we work hard, run fast, execute flawlessly, and party it up when it all comes together. Lastly, we strive to deliver wonderful experiences that create lasting memories, and we prefer to surround ourselves with those who are the best at what they do.

Who are you:
An enthusiastic lover of sports, live entertainment, and people. You have true passion for engaging in meaningful interactions and creating memorable experiences for all guests. You strive to be helpful, engaging, and knowledgeable of all things Atlanta Hawks and State Farm Arena. You enjoy being a part of an exciting and dynamic group, and you’re committed to continuously enhancing the productivity and effectiveness of your team. Lastly, you enjoy working hard and celebrating hard, and you’d be shocked if guests weren’t positively impacted by their interactions with you.

Job Summary:

We’re seeking a dynamic and proactive individual to join our team as a Department Coordinator, acting as the essential support across all areas of programming and event management. This person will be the glue for the department. This position will literally touch all aspects of the programming and event management processes, serving as essential support across various functions to ensure seamless operations. As Coordinator, Arena Programming you will be the first point of contact for new business inquiries and provide critical administrative, organizational, and financial assistance. You’ll manage event files, calendars, and reporting systems, helping to keep the department organized and on track. This position is ideal for someone with excellent communication, organizational, and time management skills, who can handle multiple projects with accuracy and efficiency. The Coordinator, Arena Programming will play an integral role in both independent work and collaborative team efforts, contributing to the overall success of our events and programming.

Administrative - 20%

• Assist the programming team with all departmental duties including administrative tasks, research, and presentations as needed
• Create, organize and maintain online event files
• First point of contact for new business (i.e. filming, concerts, private and internal events)
• Collect insurance and ensure approved coverage for events

Calendar’s and Momentus - 40%

• Create/Maintain/Distribute Avail, Monthly and NBA calendars to internal and external clients
• Assist Programming Specialist with running arena booking system by creating new employee logins; ensuring event times, dates and notes are all current and accurate; place holds and check-in with promoters for updates on holds
• Provide avail requests and date searches for internal and external clients and promoters

Finance and Reporting - 30%

• Create and process payment coding forms
• Assist programming team with gathering pre-lim information for event settlements
• Input final settlement information in Arena P&L sheet
• Maintain the input and upkeep of event statistics spreadsheets
• Gather trade magazine reporting information and submit for events

Other Duties - 10%

• Accumulate and organize information from arena surveys
• Maintain spreadsheet tracking other venue events around the Atlanta area
• Work with team on promoter/artist gift ideas
• Prepare expense reports for department purchases

Requirements:

• Good organizational communication and time management skills required
• Experience with spreadsheets and analytical data a plus
• Ability to manage multiple events, create relationships and meet deadlines required
• Must be a proactive, self-starter with proven initiative in past experiences
• Be a team player and provide support to the department as various needs arise
• Ability to work well independently and as part of a team
• Proficient in Microsoft Office (Word, Excel, Publisher, Power Point)

Preferred Qualifications:

• 1 to 3 years of experience and/or undergraduate degree in Marketing, Communication, Business or relevant field required
• Previous internships in entertainment industry preferred

Working Conditions:

• Environment: Office setting, with occasional travel for meetings or events
• Hours: Full-time, typically Monday to Friday, with flexibility to occasionally work events (nights holidays and weekends) as needed

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

If this opportunity looks exciting to you, please complete the application process. Go Hawks!