CLUB EVENTS COORDINATOR

Who CITY is:

St. Louis CITY is more than just the newest MLS soccer team, we have quickly become the heartbeat of St. Louis and are leading the frontier of an emerging cultural renaissance. Join our growing family of 500+ visionaries in a fun and fast-paced work environment that provides unmatched potential for new ideas, personal growth, and immediate impact.

Who you are:

CITY provides a progressive and supportive workplace that lets YOU be YOU. We value unique experiences and perspectives, and we hire employees who leverage their differences to add value.

Feel the impact of your ideas come to life as you join in the thunderous roar of 22,500 impassioned fans at our state-of-the art facility.

What CITY does:

Join us today in the mission of uniting the St. Louis Region and redefining what it means to be a soccer team.

Job Responsibilities

Plan and execute year-round, externally-facing club-hosted events and activities with key departments to meet organizational goals, such as Season Ticket Holder appreciation events, partner activations, watch parties, etc.
Manage matchday fan activation logistics in coordination with, and support of, the Manager of Stadium Programming.
Work with internal departments (Operations, Marketing, Partnerships, Community Relations, Ticketing) to organize successful events that reflect Club brand and values.
Suggest and implement innovative ideas based on the overall guest experience and strong knowledge of available campus venues to continue to challenge and evolve annual events.
Act as a primary point of contact for small to medium-scale club events, and manage each event from start-to-finish including load-in/load-out.
Lead the organization of team-level partner events and support larger partner programs throughout the year.
Process partner and suiteholder space usage requests, create event proposals, and coordinate needs with confirmed clients.
Process internal event requests and update campus calendars accordingly, alerting the Manager and Director of potential scheduling conflicts.
Act as a point of contact for internal events, managing events from start-to-finish.
Create planning documents such as run-of-shows, site maps, and staff overview sheets.
Track progress through internal documents, while sharing feedback and consistent updates with essential stakeholders.
Maintain relationships with regular vendors at the stadium including in-house caterers, décor companies, A/V providers, etc.
Maintain calendar of downtown and area events that could impact the venue and event logistics. Communicate key dates and events with Special Events Department and essential stakeholders.
Support the rest of the Special Events Team in the planning and execution of major events.
Manage the matchday giveaway inventory and storage of activation assets.
Track event invoicing in associated budget spreadsheets and review with Manager and Finance Teams bi-weekly.
Oversee smaller-scale, and support large-scale, pre-match fan activations and operational needs for both CITY and CITY2 matchdays, including Plaza and Concourse vendors, activities, partner activations and talent.

Skills & Qualifications

Interested candidates should possess the following:

2+ years of event experience.
Strong organizational skills with an eye for detail.
Exceptional relationship management skills.
Ability to coordinate multiple events while managing time effectively.
Must be a self-starter and goal-driven with a passion for their work.
Ability to work calmly in a fast-paced environment.
Significant experience with creative thinking and a solutions-oriented attitude.
Strong professional communications and interpersonal skills when working with clients and internal groups to achieve organizational goals.
Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
Must be able to lift and carry items up to 50lbs.
Availability to work flexible hours including nights, weekends, and holidays including matchdays.
Must be able to travel between office and stadium locations within the St. Louis metro area.

TKFC LC is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Coordinator, Club Events