The Executive Coordinator is responsible for providing administrative support to the General Manager, CEO and the President. The position assists in coordination of efforts between various departments, assimilation of data for appropriate written and verbal communication. The position is responsible for confidential and time sensitive information and materials.

Essential Job Functions

Provides administrative support to the General Manager, CEO and President (“executive team”). Answers phone, messages, mail, manages informational and confidential files, manages schedule, transcribes notes and/or memos and makes travel arrangements.
Assist in coordination of efforts between various departments, assimilation of data for appropriate written and/or verbal communication, reports, and presentations
Handle matters where appropriate by applying knowledge of established policies and procedures and use of sound judgment. Update the Executive Team on daily issues and refer matters that require their direct response or handling.
Organize, collect, and track information related to various assignments and projects – including the creation of executive summary documents and top line financial data in excel formatting.
Organize and prepare presentation materials, including PowerPoint, exhibits and audio and visual aids.
Acts as liaison between the three executives and colleagues at all levels of responsibility at various entities.
Attends meetings, and/or events on behalf of and/or representing the executive team to gather information to present in report format.
Responds on behalf of executive team for speaking engagement requests, charitable contribution requests and ticket requests for various entities events or performances as necessary.
Handles special projects as assigned by the executive team.

Education/Experience

Minimum three years related experience
College level courses in business administration or equivalent experience may be considered.
Knowledge of sports and entertainment industry is appreciated.
Extensive experience with administrative duties such as setting up conference calls, scheduling, transcribing, document creation, maintaining and monitoring calendars, etc required.

Minimum Skills & Abilities

Absolute adherence to corporate confidentiality requirements.
Possess the highest integrity and ethical standards.
Well-developed writing skills, including ability to develop and edit high-quality executive correspondence.
Effective communication skills, including outstanding interpersonal skills with the ability to interact with all levels of internal and external colleagues and contacts.
Working knowledge of computer software, specifically Microsoft Office, specifically Word, Excel, and PowerPoint.
Strong attention to detail and with high quality standards; ability to keep accurate and detailed records.
Highly organized, self-directed business style, with ability to prioritize and manage multiple projects at once.
Excellent phone etiquette and professional demeanor.
Judgment to plan and accomplish goals.
Ability to work evenings and weekends including being available by email and phone.
Must pass criminal background check

Please no calls or inquiries from Staffing or Recruiting agencies
Hurricanes Holding, LLC reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Hurricanes Holdings, LLC may require an employee to perform duties outside his/her normal description. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.