Assistant, NHL Foundation and Legislative Affairs

ABOUT THE NATIONAL HOCKEY LEAGUE
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada.

With more than 1500 employees across the US and Canada, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status.

At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.

WHAT WE EXPECT OF YOU

SUMMARY
The National Hockey League (NHL) is seeking a proactive and detail-oriented Assistant to
support the Vice President of Legislative Affairs and Executive Director of the NHL Foundation.
This position requires an individual who is as professional as they are dependable—a
resourceful team player with a deep sense of integrity, adaptability, and an unwavering
commitment to excellence.

In this role, the Assistant will serve as the backbone of the NHL Foundation’s operations,
facilitating seamless communication, managing high-profile projects, and supporting
foundation and legislative initiatives across both the U.S. and Canada. This role is ideal for
someone who thrives in fast-paced environments, brings a strategic approach to complex
situations, and has proven experience working alongside senior executives.

We are looking for someone who not only embodies professionalism but also takes initiative,
anticipates needs, and prides themselves on being one step ahead.
The ideal candidate is an individual with dedication, drive, and finesse to handle high-level
responsibilities with professionalism and pride. If you’re ready to be part of an organization that
makes a difference both on and off the ice, we encourage you to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Executive Administrative Support
  • Skillfully manage complex calendars, scheduling, and travel logistics for senior executives, ensuring meticulous attention to detail and an ability to handle last-minute changes with ease.
  • Prepare high-level agendas, briefing documents, and meeting materials, ensuring
    each document meets the NHL’s rigorous standards for clarity and precision.
• Departmental Administrative Functions
  • Perform specific functions to support the department’s work product, including
    contract routing, report writing, and presentation building.
  • Take ownership of administrative tasks for the SGL department, such as
    managing logistics for tentpole events (including invites and ticketing) and
    handling merchandise order forms. This role will be integral to achieving the
    “new SGL” goal of enhanced collaboration and integration within the
    department.
  • Handle special requests from leadership, including purchasing gifts, coordinating
    tickets for games and events, and fulfilling other unique needs as they arise.
• Board Support & Coordination
  • Provide essential support for NHL Foundation Board of Directors meetings in
    both the U.S. and Canada, handling all logistics and follow-up tasks with accuracy
    and professionalism.
  • Act as the primary coordinator for board communications, collaborating with
    leadership, legal, and finance teams to ensure the board receives timely and
    accurate information.
  • Deliver executive-level administrative support during meetings by taking
    comprehensive minutes, tracking action items, and facilitating follow-up.
• Donor Communication & Contact Management
  • Facilitate regular communication with NHL Foundation donors and supporters,
    delivering updates on initiatives, successes, and impacts in a timely and polished
    manner.
  • Manage the contact database, ensuring all donor, government, and Capitol Hill
    information is kept accurate and current, fostering stronger relationships and
    efficient outreach efforts.
• Website Management & Content Coordination
  • Work closely with NHL.com to ensure the NHL Foundation’s online presence is
    continually updated with the latest, most accurate information on foundation
    activities.
  • Partner with internal teams, including content creation leadership and NHL
    Unites, to achieve seamless integration of foundation messaging across
    platforms. Ensure a cohesive, strategic approach to communicating the NHL
    Foundation’s mission and accomplishments to the public.
• Corporate Giving Fund & Grantee Management
  • Process invoices and manage event functions related to the Corporate Giving
    Fund.
  • Manage payment schedules with finance for NHL Foundation grantees, ensuring
    timely and accurate disbursement of funds.
• Project & Event Coordination
  • Take an active, hands-on role in planning and executing foundation events,
    working closely with internal production teams, external consultants, and other
    event professionals to ensure flawless execution.
  • Organize onsite and offsite programs, events, or conferences by arranging for
    facilities, travel, catering, issuing information/invitations, coordinating speakers,
    and overseeing budgets to ensure a smooth experience.
  • Track timelines, manage deliverables, and oversee logistics for high-profile
    events and advocacy campaigns, coordinating each detail with precision.
  • Collaborate with external production teams, consultants, and vendors to create
    a seamless, memorable experience for attendees and stakeholders, representing
    the NHL Foundation’s brand of excellence.
• Cross-Departmental Collaboration
  • Work alongside NHL departments such as Creative Services, PR, Legal, and
    Finance to align on foundation initiatives and ensure smooth interdepartmental
    workflows.
  • Proactively support broader departmental needs and contribute to a
    collaborative, team-oriented culture that enhances overall efficiency.
• Special Projects & Miscellaneous Tasks
  • Take ownership of ad hoc projects and miscellaneous tasks, managing shifting
    priorities with ease and demonstrating initiative, thoroughness, and a
    commitment to excellence.
  • Provide additional support to other members of the department as needed,
    contributing to a collaborative and responsive team environment.

QUALIFICATIONS
Knowledge Areas/Experience

Required

• The ideal candidate will have a minimum of three years supporting C-level or senior
  executives in high-profile organizations, preferably in nonprofit, government, corporate
  environments, or military service
• Discreet and experienced in handling sensitive information with the utmost
  confidentiality
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity
  with project management tools (e.g., Monday.com)
  
  

Education/Certifications

• Bachelor’s degree in Communications, Public Relations, Nonprofit Management,
  Political Science, or a related field is preferred

Required Skills

• Exceptional organizational skills and attention to detail, with a proven ability to manage
  complex schedules and multiple priorities under tight deadlines
• Outstanding written and verbal communication skills, capable of drafting clear, polished,
  and compelling documents that reflect NHL standards
• Ability to excel in a fast-paced, dynamic environment with a high degree of adaptability
  and resilience
• Highly professional, poised, and dependable, with an unwavering commitment to
  excellence
• Positive, collaborative, and team-oriented approach to problem-solving, paired with a
  proactive, self-starting mentality
• Driven, resourceful, and capable of taking initiative to anticipate needs and deliver
  results at an executive level
• Flexible hours required, including nights, weekends, and holidays.
• Some travel required

CORE COMPETENCIES
These core competencies reflect the underlying values that are necessary to represent the National Hockey League:

• Accountability
• Adaptability
• Communication
• Critical Thinking
• Inclusion
• Professionalism
• Teamwork & Collaboration

The NHL offers U.S. regular, full-time employees:

Time to Recharge: Utilize our generous Paid Time Off (PTO) to focus on your well-being and ensure a healthy work/life balance. PTO includes paid holidays, vacation, personal and sick days, plus an extra day off for your birthday.

Ability to Focus on your Health: Along with competitive salaries, the NHL offers comprehensive health benefits to employees and their eligible dependents effective on their first day with us – there is no waiting period. The NHL subsidizes a large portion of the health benefits costs, therefore your cost for medical, dental and vision coverage is minimal.

We also offer our employees and members of their household access to our Employee Assistance Program (EAP) to support mental, physical, and financial health. In addition, employees have access to a digital wellness resource designed to improve health and happiness through courses in sleep, movement, and focus. These services are confidential and at no-cost to our employees.

Childcare Leave: Because your family is the NHL family, employees are offered comprehensive Childcare Leave to welcome your new addition. The primary caregiver to the child is entitled to up to 12 weeks of paid Childcare Leave, at full pay, following the birth, adoption, or placement of a child.

Employees that are not the primary caregiver to the child are entitled to up to 6 weeks of paid Childcare Leave, at full pay, which must be taken within the first 6 months following the birth, adoption, or placement of a child.

Confidence in your Retirement Goals: Participate in the NHL’s Savings Plan which includes a 401K(pre-tax and Roth options) plus non-elective (employer) contributions to keep your retirement goals on track.

A Hybrid Work Schedule: The NHL recognizes the value of flexibility in work locations/schedules to help our employees balance work/life priorities. Hybrid work schedules are available for a majority of our roles.

Our New Headquarters: Our new, state of the art, offices are located at One Manhattan West in Hudson Yards. When you’re in the office, you can conduct meetings in one of our high-tech conference rooms, have lunch with a view or play in the game room. Employees can also enjoy New York’s newest neighborhood that is home to more than 100 shops, culinary experiences, and public artwork.

A Savings for Commuting: Participate in the NHL’s pre-tax commuter benefit plan whichhelps offset the financial cost of traveling to and from our office.

NHL Partner Rates: Unlock exclusive pricing from our Partners that include savings on travel, consumer goods and services, plus the NHL Store.

Life at the NHL: In your first few days, you meet with your new teammates and the HR Team. You have the opportunity to learn more about the NHL and our workplace culture. Employees are invited to play hockey during our Tuesday Night Skate at Chelsea Piers, join our Employee Resource Groups and more. You are a part of our team and we encourage you to be your authentic self, adding to our dynamic workplace culture.

SALARY RANGE:

$60-65K

Actual base pay for a successful candidate will be determined based on a variety of job-related factors, including but not limited to: experience/training, market demands, and geographic location.

When applying, please be sure to include a cover letter with your salary expectations for this role. We thank all applicants for their interest in this opportunity, however only qualified candidates selected for an interview will be contacted. NO EMAILS OR PHONE CALLS PLEASE.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.