SUMMARY
Founded in 1917, the National Hockey League (NHL®) is the premier professional ice hockey league in the world, and is one of the major professional sports leagues in the United States and Canada. With more than 600 employees across offices in New York, Toronto and Montreal, the NHL is a global sports and entertainment organization committed to building healthy and vibrant communities using the sport of hockey to celebrate fans of every race, color, religion, national origin, gender identity, age, sexual orientation, and socio-economic status. At the NHL, we are looking for dynamic, energetic and impactful individuals who are committed to doing the same by sharing in our philosophy that Hockey is for Everyone – and inclusion belongs on the ice, in the locker rooms, boardrooms and stands.

ABOUT
This position provides general administrative support to NHL’s Sr. Executive Vice President of Social Impact, Growth Initiatives and Legislative Affairs, including scheduling coordination, report processing, travel arrangements, calendar control and communications support. The Assistant must have the strong ability to multi-task in a fast-paced environment, anticipate needs and workflow, and communicate clearly and responsively with other executives and staff members. He or she must maintain a high level of confidentiality, judgment, and discretion due to operating in matters of sensitivity and significance.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks and will be able to work independently with no supervision and handle typical assistant responsibilities along with other projects and duties at the senior staff's discretion/direction.

This person must be exceedingly well organized, adaptable, proactive, and entrepreneurial. The ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. They will also coordinate and schedule a high volume of meetings on a regular basis, as well as a high volume of travel.

As this assistant will support the SEVP of Social Impact, Growth Initiatives and Legislative Affairs (SGL), this candidate will support programs and initiatives within areas of youth hockey, community development, public policy, social causes, and other matters relating to fan growth. The SGL business unit exists to drive the long-term economic performance of the League, its Clubs and broader hockey industry through a relentless pursuit of inclusion, access and cultural relevance.

Specific functions include:

Perform general office duties, including: answering phones and taking messages, creating purchase orders, paying invoices, scheduling and coordinating meetings, managing (Outlook) calendars, completing and processing expense reports
Arrange domestic and international travel (air, ground, hotel, etc.)
Prepare and edit outgoing correspondence regarding matters of significance, to include email messages, memos, etc.
Support Executive in speechwriting, presentation building, interview/speaking engagement prep, and background research
Perform specific functions to support the department’s work product including contract routing, report writing, presentation building, managing tentpole event logistics (i.e. invites and ticketing), merch orders, etc.
Handle special requests, including gift purchasing, coordination of tickets to games and events, etc.
Organize onsite and offsite programs, events or conferences by arranging for facilities, travel, caterer, issuing information/invitations, coordinating speakers and controlling budget
This role requires someone who is dedicated to supporting a mission driven Senior Leader and team whose work needs this person to be committed and understands what is required to execute

QUALIFICATIONS AND EDUCATION

Exhibit high energy and willingness to pitch in and help the larger team accomplish goals and work assignments
Be a strategic and critical thinker who is forward thinking, detail-oriented, analytical and well-organized
Be able to maintain confidentiality and use upmost discretion when privy to sensitive information
Demonstrate sound judgement and awareness of interpersonal relationships and consideration of availability on Executive’s schedule
Results and bottom-line oriented yet will possess sensitivity towards people and values
Possess a strong research background and be an “out-of-the-box-thinker”
Self-confident and resilient, with a high-level of enthusiasm
Have well-developed interpersonal skills and the ability to relate to a wide variety of audiences, exhibiting strong communication skills
Demonstrate excellent time management, including the ability to work independently and prioritize workload appropriately
Exhibit solid understanding of social impact work and/or the sports entertainment industry. Deep hockey knowledge is not required.
Familiarity with various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects. Prior SAP Concur experience preferred.
Bachelors Degree preferred
At least 3-5 years of administrative assistant experience is preferred; willingness to learn, adapt and work hard of greatest importance
Must have excellent written and verbal communication skills
Highly proactive, initiating, and not hesitant to challenge in a constructive way
Skilled in relationship building with a sincere tone and a high level of integrity and sense of confidentiality
Proven ability to multi-task; must be able to constantly and consistently prioritize workload of senior executives and oneself simultaneously
Familiarity working with individuals and organizations representing diverse and underrepresented communities including BIPOC (Black, Indigenous, and People of Color), LGBTQ+, and people with disabilities

The NHL offers U.S. regular, full-time employees:

Time to Recharge: Utilize our generous Paid Time Off (PTO) to focus on your well-being and ensure a healthy work/life balance. PTO includes paid holidays, vacation, personal and sick days, plus an extra day off for your birthday.

Ability to Focus on your Health: Along with competitive salaries, the NHL offers comprehensive health benefits to employees and their eligible dependents effective on their first day with us – there is no waiting period. The NHL subsidizes a large portion of the health benefits costs, therefore your cost for medical, dental and vision coverage is minimal.

We also offer our employees and members of their household access to our Employee Assistance Program (EAP) to support mental, physical, and financial health. In addition, employees have access to a digital wellness resource designed to improve health and happiness through courses in sleep, movement, and focus. These services are confidential and at no-cost to our employees.

Childcare Leave: Because your family is the NHL family, employees are offered comprehensive Childcare Leave to welcome your new addition. The primary caregiver to the child is entitled to up to 12 weeks of paid Childcare Leave, at full pay, following the birth, adoption, or placement of a child.

Employees that are not the primary caregiver to the child are entitled to up to 6 weeks of paid Childcare Leave, at full pay, which must be taken within the first 6 months following the birth, adoption, or placement of a child.

Confidence in your Retirement Goals: Participate in the NHL’s Savings Plan which includes a 401K(pre-tax and Roth options) plus non-elective (employer) contributions to keep your retirement goals on track.

A Hybrid Work Schedule: The NHL recognizes the value of flexibility in work locations/schedules to help our employees balance work/life priorities. Hybrid work schedules are available for a majority of our roles.

Our New Headquarters: Our new, state of the art, offices are located at One Manhattan West in Hudson Yards. When you’re in the office, you can conduct meetings in one of our high-tech conference rooms, have lunch with a view or play in the game room. Employees can also enjoy New York’s newest neighborhood that is home to more than 100 shops, culinary experiences, and public artwork.

A Savings for Commuting: Participate in the NHL’s pre-tax commuter benefit plan whichhelps offset the financial cost of traveling to and from our office.

NHL Partner Rates: Unlock exclusive pricing from our Partners that include savings on travel, consumer goods and services, plus the NHL Store.

Life at the NHL: In your first few days, you meet with your new teammates and the HR Team. You have the opportunity to learn more about the NHL and our workplace culture. Employees are invited to play hockey during our Tuesday Night Skate at Chelsea Piers, join our Employee Resource Groups and more. You are a part of our team and we encourage you to be your authentic self, adding to our dynamic workplace culture.

SALARY RANGE:

$65K - $80K

Actual base pay for a successful candidate will be determined based on a variety of job-related factors, including but not limited to: experience/training, market demands, and geographic location.

When applying, please be sure to include a cover letter with your salary expectations for this role. We thank all applicants for their interest in this opportunity, however only qualified candidates selected for an interview will be contacted. NO EMAILS OR PHONE CALLS PLEASE.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Assistant, Social Impact, Growth Initiatives and Legislative Affairs