This position manages the athlete immigration process for assigned US and International events. The Global Immigration Specialist is additionally responsible for maintaining and updating both hard copy and electronic immigration files for all athletes as per established guidelines.

This is a temporary assignment as is expected to last for 24 weeks.

Essential Functions:

  • Reviews upcoming fight cards to determine immigration and Visa needs for athletes, staff and contractors.

  • Performs research as necessary to determine country-specific Visa requirements.

  • Collects all relevant information needed for Visa process, including but not limited to completed immigration questionnaire, passport copy, digital passport photo and copies of promotional agreements from the Legal department, and provides information to outside counsel to prepare immigration petitions, where appropriate.

  • Prepares petitions not requiring attorney involvement.

  • Prepares all relevant immigration documents and submits to the appropriate agency, tracking progress of the petition filing process through the online system, and confirming receipt of original petition approval notice.

  • Schedules consulate interviews for US events and ensures all documents are received by the athlete prior to the interviews.

  • Collects, organizes, and prepares Visa applications for assigned international events.

  • Follows up with athlete/manager after consulate interview for outcome and confirms return of passports.

  • Provides internal updates on the status of Visa processing.

  • Keeps all relevant stakeholders informed of any delays in the Visa process.

  • Reports any concerns regarding the Visa process to the Director, Global Compliance immediately.

  • Ensures all applicable databases are up-to-date and complete and accurate for all contracted athletes.

  • Updates and maintains all hard copy immigration files per established guidelines.

  • Performs other tasks, projects, and responsibilities as assigned.

Minimum Qualifications:

  • High school diploma or GED. Bachelor’s degree preferred.

  • 3 -5 years of experience working as a Paralegal, Legal Assistant, or similar background.

  • Customer-service driven.

  • Significant time flexibility.

  • Extremely organized and detail-oriented.

  • Ability to establish and maintain effective internal and external working relationships.

  • Ability to communicate effectively, orally and in writing, with individuals in all levels of the organization.

  • Ability to maintain discretion and confidential information.

  • Ability to prioritize and multi-task, and handle various competing activities and interests simultaneously.

  • Ability to use critical thinking in order to anticipate issues and problem solve.

  • Ability to work well under pressure in a high stress environment, with tight deadlines.

  • Ability to speak, write and read a second language is a plus.

  • Intermediate skills with Microsoft Excel, basic level skills with Microsoft Word and Outlook, and the ability to learn other basic computer programs.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Requires close vision and the ability to adjust focus.

  • Additionally the ability to distinguish letters, numbers and symbols is necessary.

  • Frequently required to sit, talk and hear.

  • Must have the ability to use hands and fingers to operate, handle, or feel objects, tools or controls.

  • Ability to reach with hands and arms.

  • Occasionally lift and/or move large or heavy objects.

Work Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The noise level in the work environment is usually moderately quiet.

  • The work environment is primarily indoors.

Important Notices:

  • This job description is not an exclusive or exhaustive list of all job functions that an Employee in this position may be asked to perform from time to time. Duties and responsibilities can be changed, expanded, reduced, or delegated by Management to meet the business needs of the company.

  • Employee is required to sign this document in the space provided below acknowledging receipt and comprehension of this job description.

Zuffa, LLC conducts pre-employment drug and background screenings

Zuffa, LLC is an Equal Opportunity Employer committed to a diverse and inclusive work environment.