The HR Assistant provides support to the HR department and provides general support across all departments with meeting room coordination, completing ad-hoc projects, and covering front desks as needed. The position also entails assisting with a variety of daily administrative office tasks and ordering of office supplies. This position is a demanding support and administrative role that works closely with HR, Facilities and IT, UFC cafe/catering, executive assistants, and will be on their feet moving around campus for parts of the day when needed.

Position Summary:

The HR Operations Assistant is a key part of the global HR Operations team. This role provides dedicated HR transactional support to the US employee populations, with a specific focus on UFC. This position works closely with the global HR Operations team and the UFC business unit to ensure accurate employee data is maintained in company systems.

Responsibilities:

• Manages and processes all new hires, job changes, ad hoc compensation changes, and leaver events in Workday (HRIS system) for UFC.

• Works closely with the US recruitment team and business units to ensure all appropriate tasks in Workday are accurate and complete; updates job descriptions, creates job postings, reviews resumes, and schedules interviews on behalf of hiring managers.

• Facilitates new hire orientation.

• Drafts and issues offer and promotion letters for new hires and existing employees.

• Tracks new hire onboarding tasks and status within Workday, following up when necessary.

• Ensures that all employment documents are scanned and filed appropriately in Workday.

• Works closely with US Payroll and Finance teams to provide information accurately and in a timely manner.

• Liaises with IT and Facilities teams regarding new hire equipment, seating, and security access (biometric screening).

• Assists HR Operations team with projects as needed, including M&A integration efforts, system data and process audits, and other Employee Experience (EX) initiatives.

• Maintains organization charts for the business.

• Provides basic reporting to HR Business Partners and stakeholders as needed.

• Audits Workday regularly to ensure data integrity.

• Maintains accurate balances for time off plans.

• Acts as note-taker in formal Employee Relations meetings when appropriate

• Other duties as assigned.

Skills & Experience:

• Bachelor’s degree in Human Resources or a related field, or equivalent work experience.

• Interest in human resources and employee experience fields.

• Must possess a learning mindset, natural curiosity, and drive for problem-solving.

• Working knowledge of Microsoft Teams, Excel, Word, Outlook, and PowerPoint.

• Demonstrable experience in an office environment, preferably in a HR Team.

• Understanding of Workday HR information system is preferred.

• Ability to multi-task, set priorities, and meet multiple deadlines.

• Outstanding interpersonal skills with experience with liaising with numerous employees at a variety of levels.

• Dependable and proactive.

• Able to prioritize the workload and use time efficiently.

• Detail-oriented and able to handle complex instructions with care and follow-through.

• Accuracy and thoroughness in execution of assigned tasks.

• Ability to maintain confidentiality at all times.

• Ability to adapt to changes and work in a fast paced, demanding environment, proven problem-solving abilities.

• Ability to communicate effectively both verbally and in writing with all business contacts.

• Ability to self-direct, motivate, and work with minimal supervision.

• Ability to think outside the box and bring forward creative ideas to the wider HR team.

Zuffa, LLC conducts pre-employment drug and background screenings

Zuffa, LLC is an Equal Opportunity Employer committed to a diverse and inclusive work environment.