The HR Assistant provides support to the HR department and provides general support across all departments with meeting room coordination, completing ad-hoc projects, and covering front desks as needed. The position also entails assisting with a variety of daily administrative office tasks and ordering of office supplies. This position is a demanding support and administrative role that works closely with HR, Facilities and IT, UFC cafe/catering, executive assistants, and will be on their feet moving around campus for parts of the day when needed.
The HR Operations Assistant is a key part of the global HR Operations team. This role provides dedicated HR transactional support to the US employee populations, with a specific focus on UFC. This position works closely with the global HR Operations team and the UFC business unit to ensure accurate employee data is maintained in company systems.
Manages and processes all new hires, job changes, ad hoc compensation changes, and leaver events in Workday (HRIS system) for UFC.
Works closely with the US recruitment team and business units to ensure all appropriate tasks in Workday are accurate and complete; updates job descriptions, creates job postings, reviews resumes, and schedules interviews on behalf of hiring managers.
Facilitates new hire orientation.
Drafts and issues offer and promotion letters for new hires and existing employees.
Tracks new hire onboarding tasks and status within Workday, following up when necessary.
Ensures that all employment documents are scanned and filed appropriately in Workday.
Works closely with US Payroll and Finance teams to provide information accurately and in a timely manner.
Liaises with IT and Facilities teams regarding new hire equipment, seating, and security access (biometric screening).
Assists HR Operations team with projects as needed, including M&A integration efforts, system data and process audits, and other Employee Experience (EX) initiatives.
Maintains organization charts for the business.
Provides basic reporting to HR Business Partners and stakeholders as needed.
Audits Workday regularly to ensure data integrity.
Maintains accurate balances for time off plans.
Acts as note-taker in formal Employee Relations meetings when appropriate
Other duties as assigned.
Skills & Experience:
Bachelor’s degree in Human Resources or a related field, or equivalent work experience.
Interest in human resources and employee experience fields.
Must possess a learning mindset, natural curiosity, and drive for problem-solving.
Working knowledge of Microsoft Teams, Excel, Word, Outlook, and PowerPoint.
Demonstrable experience in an office environment, preferably in a HR Team.
Understanding of Workday HR information system is preferred.
Ability to multi-task, set priorities, and meet multiple deadlines.
Outstanding interpersonal skills with experience with liaising with numerous employees at a variety of levels.
Dependable and proactive.
Able to prioritize the workload and use time efficiently.
Detail-oriented and able to handle complex instructions with care and follow-through.
Accuracy and thoroughness in execution of assigned tasks.
Ability to maintain confidentiality at all times.
Ability to adapt to changes and work in a fast paced, demanding environment, proven problem-solving abilities.
Ability to communicate effectively both verbally and in writing with all business contacts.
Ability to self-direct, motivate, and work with minimal supervision.
Ability to think outside the box and bring forward creative ideas to the wider HR team.
Zuffa, LLC conducts pre-employment drug and background screenings
Zuffa, LLC is an Equal Opportunity Employer committed to a diverse and inclusive work environment.