Employees must be able to perform the essential functions of this position satisfactorily. The requirements listed below are representative of the duties, knowledge, skills, and/or abilities required.If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.
Lead event planning, organizing, logistics, and execution of daily Events and Entertainment department operations and management of all departmental assets.
Planning and executing executive, organizational, partner, and sponsor events and meetings held at the Tampa Bay Buccaneers Training Facility, the Stadium, or off-site venues as assigned.
Create and implement event timelines, layouts, and script rundowns.
Design event looks, equipment lists, layouts, diagrams, timelines, and staffing plans for events and game day.
Interface with other departments as it relates to ideation and operations for game days and events.
Handling Banquet Event Orders and working with Manager(s) or clients on food & beverage needs for all events.
Ideating, research, planning, and execution of all event aspects under the direction of Client, Manager(s) or Director.
Coordinate teams designed to carry out tasks involved with event preparation, event assistance/execution, and event wrap up.
Lead in the communication of events and game day directions to the various functional groups.
Oversee set up and breakdown teams of all assigned events and home games, ensuring that safety standards are upheld, and the vision of the event lead or client is realized.
Manage the inventory, dispensing, ordering, and maintaining of event supplies and equipment both owned and rented to minimize loss/damage.
Assist with the management of department entertainment teams including the staffing, scheduling, entertainment plan, equipment needs and upkeep, uniforms, credentials, food and beverage, and all other elements as needed.
Manage inventory, storage, and supplies for the department including the crews that report to the Events and Entertainment Department.
Co-Manage the overall department budget ensuring adherence along with tracking, forecasting, processing, and associated reporting.
Facilitate scheduling, assignments, distribution of credentials, wristbands, food and beverage, parking passes to part-time and game day staff or contributors for events and game day.
Manage, coordinate, and develop the overall concept, design, planning, experience, and entertainment for large scale events and high-end events.
Continuously research, develop and execute innovative experiences and entertainment elements.
Research and liaise with vendors, services and suppliers as needed for events, game day, and department necessities.
Manage and process purchase orders, working with the Purchasing and Accounting Departments to ensure accuracy, follow through and consistency, and budget adherence.
Responding to Events and Operations inquiries received through the Tampa Bay Buccaneers web site, or other media queries.
Carrying out office duties including meeting scheduling, meeting preparation, presentation decks, filing, archiving and maintaining the orderliness of the office and storage spaces.
Implement departmental reports and administrative support as needed.
Assist with giveaway deliveries and distribution procedures.
Act as support and a resource for department intern(s).
All other duties as needed and assigned for the Events & Entertainment department.
Employee is responsible for work directly related to management policies or general business operations of Company or customers under the supervision of Director of Events & Entertainment.
Employee is expected to have the training, experience and knowledge to perform the responsibilities of this position with general supervision only.
Employee is expected to regularly exercise discretion and independent judgment.
Skills & Abilities
The ability to work on several projects simultaneously while maintaining a high level of accuracy and order in the completion of all tasks.
The capability to prepare for and prioritize assignments, meeting all deadlines.
Professionalism of every interaction in person and through all forms of correspondence.
Attentiveness to detail throughout all assignments and transactions.
A work ethic that is collaborative, innovative, resourceful and durable.
The dependability to handle responsibilities autonomously and find resolution in varied circumstances.
Physical Demands:HIGH.This position calls for a great deal of physical exertion – operating equipment, moving supplies and equipment, receiving deliveries, storing inventory, setting up and tearing down tables, signage, pipe and drape, bunting, flags, sails, etc.
The aptitudes to effectively create, revise, read and analyze documents including budgets, invoices, spreadsheets and diagrams.
Proficiency in Microsoft Office, Word, Excel, and PowerPoint.
Experience & Education
Bachelor’s degree or commensurate work experience.
The Company is a professional, fast paced, creative business environment.Other environment conditions:
Extended evening, weekend work hours sometimes required. Required to work all home and some away games.May have to work occasional holidays.
Stressful and demanding work environment in executing work on short deadlines.
Computer and desk work a significant part of daily activities.
Sitting, standing, working with hands for extended periods of time.
Lifting more than 50 pounds is required.
Job duties require employee to drive company vehicles or drive personal vehicle.
This job description is intended to set forth the core functions required for this position and describe the general nature of the work performed by employees in this position. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.Employees may be assigned additional responsibilities as necessary. The Company reserves the right to revise this job description at any time and to require employees to perform other tasks as circumstances or conditions of the Company’s business, competitive considerations, or the work environment changes.This document describes the position currently available and is not an employment contract.
The position covered by this Job Description is expressly declared to be “at will,”: meaning the Company has the right to terminate the incumbent’s employment at any time, with or without cause.Any written or oral promises or representations to the contrary are expressly disavowed and should not be relied upon any employee.Any change to this “at will” employment status must be in writing and signed the by the Chief Operating Officer of the Company.