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This position is responsible for the timely and accurate processing of all invoices and check requests across multiple companies and ensures expense control by supervising the approval workflow for this process.

DUTIES & RESPONSIBILITIES:

  • Receives all paper/electronic invoices and check requests to distribute to proper approvers in approval workflow (Concur Invoice)

  • Manages online vendor accounts, to include downloading invoices and statements on a timely basis

  • Proactively ensures invoices are approved in a timely manner

  • Reviews all invoices and check requests for accuracy, proper coding, and approval

  • Ensures Sales & Use Tax compliance on company purchases

  • Processes approximately 300-400 invoices and check requests per week, including manually when necessary

  • Prepares daily payables batches for management review

  • Prepares weekly batches of manual checks and electronic payments

  • Updates and maintains vendor database for proper addresses and tax information (including Form 1099 data)

  • Serves as liaison between vendors and the company, including reconciliation of vendor statements

  • Maintains accounts payable files and records

  • Supports Staff Accountant(s) with check & ACH payments

  • Responsible for dispersing and reconciling petty cash expenses

  • Provides excellent customer service to internal departments and vendors

  • Supports department with administrative tasks

  • Other duties as assigned

JOB REQUIREMENTS: Must meet the following minimum requirements:

  • Associates Degree or higher preferred

  • 1 to 2 years of experience in Accounts Payable, general accounting

  • Computer skills required; must be proficient in Microsoft Office Suite including Excel, Word, and Outlook

  • Experience with Concur Invoice and Microsoft Dynamics GP a plus

  • Able to prioritize and multi-task in a challenging environment to meet deadlines

  • Excellent customer service skills

  • Possess a high degree of discretion, integrity, professionalism, and accountability

  • Ability to manage confidential information in a professional, discreet manner

  • Excellent written and verbal skills with proven ability to correctly use proper grammar

  • English/Spanish bilingual fluency a plus

  • Professional image and demeanor

  • Strong ability to work with others in a collaborative, respectful manner

  • Able to work flexible hours including evenings, weekends, holidays, and overtime as needed

  • Minimum physical requirements: able to bend or stoop when filling; able to lift and transport up to 25 pounds

  • As a condition of employment, the job candidate(s) must successfully complete a post-offer, pre-employment background check and drug screening

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