At the NBA, we're passionate about growing and celebrating the game of basketball. Through the intensity of the game and the amazing athletic skill of our players, we deliver excitement to hundreds of millions of fans around the world. As a global sports and media business, the NBA is so much more. While Basketball Operations runs the league's on-court activities, other departments manage relationships with television and digital media partners, develop marketing partnerships with some of the world's most recognizable companies, oversee the licensing of NBA merchandise, and handle a wide range of responsibilities that drive the NBA's success.
This position will be responsible to provide senior level administrative and operational support, performing administrative activities to effectively support office operations for the Asia and India regions.
The Office Manager and EA must understand prioritization, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with executives inside and outside the NBA is critical. The successful candidate will possess the ability to complete complex tasks with little to no guidance, react with the appropriate urgency and take effective action.
Run the day-to-day operation of the Hong Kong office
Managing the facilities and administrative team
Health and safety protocols
Office cleanliness and organization
Provide guidance, coordination and support for regional workplaces including NBA offices in Singapore, Manila, and Mumbai
Independently perform administrative work, support senior level management, and positively interact with all levels of our organization.
Managing schedules and calendars ensuring complete and accurate information is available and coordinated
Meeting scheduling and coordination
Planning travel maintaining an accurate itinerary
Processing expense reports in an accurate and timely manner
Building and maintaining relationships with other key senior EA's globally
Support external meeting scheduling for Asia Leadership Team
Support of special projects (ie: offsites, teambuilding, office events, etc.)
Knowledge of administrative practices and procedures
Excellent verbal, written, and organizational skills
Ability to manage a local and remote team Ability to handle multiple demands and stakeholders
Proficiency in Microsoft applications
Excellent interpersonal skills with the ability to work as part of a team
Exceptional attention to detail
Posed and professional demeanor
Integrity and discretion in dealing with confidential and sensitive matters
Sound judgement with ability to make independent decisions
Fluency in English required, Cantonese a plus
Some travel may be required
Prior experience in executive office environment necessary
Experience working with a diverse set of cultures across a global business
At least 5 years of experience as an executive assistant, ideally supporting c-suite executives for multi-national companies
Experienced supporting multiple executives and juggling priorities
Diploma/University Degree preferred