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Reporting to the Senior Director – Merchandise and Retail Operations, the primary focus of this position is to provide support with merchandise services. The main responsibilities will be to assist the retail department with vendor invoicing, purchase order creation, POS management, and inventory tracking.

Essential Duties and Responsibilities include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.

  • Maintain electronic filing system for invoices and purchase orders that are sent to retail vendors

  • Populate retail merchandise invoices into Teamwork

  • Submit internal department invoices into Workday

  • Assist Director-Merchandise in creating Purchase Orders to be sent to vendors

  • Match the invoice to what was received in point-of-sale

  • Submit and record credit memos to accounts payable

  • Ensure all orders are accurate and documented correctly with pricing and order specifications

  • Communicate issues and answer questions that arise from vendors regarding bills

  • Identify and rectify vendor billing errors, communicate errors to Senior Director

  • Meet weekly with Senior Director for status updates on all open billing issues

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Previous billing experience preferred

  • Proficient in Microsoft Excel and other Microsoft Office applications

  • Strong organizational, time management and attention to detail skills required

  • Ability to problem solve

  • Excellent written and verbal communication skills

  • Ability to multitask and work independently in a fast-paced environment

  • Prior knowledge with Workday and/or point-of-sale applications a plus

Education and/or Experience

Bachelor’s degree from a four-year college or university preferred. One-year experience as an administrative or executive assistant preferred.

Computer Skills

To perform the job successfully, an individual should have knowledge of Microsoft office software including Word, Excel, PowerPoint, Access, Outlook, and Internet Explorer.

Language Skills

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; sit. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Work Hours

Business hours are Monday thru Friday: 9am-5pm, however, additional hours may be required on weekends, evenings and some holidays.

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