The Miami HEAT and Miami-Dade Arena are searching for an Event Services Coordinator to assist the Event Services Department with the overall event coordination of Concerts, Family Shows, Miami HEAT Games and small scaled events such as meetings, trainings, Court of Dreams, rehearsals etc. Essential Duties & Responsibilities include but are not limited to:
Effectively coordinate and advance all aspects of assigned events. This to include small internal/external events, co-coordinating family shows and assisting Event Managers with Load In/Rehearsals/Load Out coverage on events. Coordinators will be responsible for overseeing and managing show load outs including primary contact for show, security and cleaning. Load outs average 4 hours post event and overnight coverages as necessary.
For all assigned Events, Coordinator will disseminate event information with event worksheets, create event estimates, coordinate staffing of ushers, guest services, security, housekeeping, and A/V tech and prepare final event invoices.
Responsible for HEAT and concert communication sheets, wristband logs, event summary sheets and P&L’s as assigned.
Effectively communicate facility’s policies and procedures to clients.
Assist Event Management team with coordinating VIP Parties, Event Sponsorship Activations, Radio Station placement and concourse set-ups for special events.
Liaison as the Dressing Room Coordinator between the building and show when assigned.
Create event specific signage and other show duties as necessary.
Conduct building walk-throughs for all events which will include physical inspections of various areas of the facility to ensure proper set up as well as safety for guests.
Assist Arena Division and Event Services Department with projects.
Ability to manager and complete multiple assignments at the same time with great attention to detail.
Assist with AutoCad on sale map requests and small events map requests.
Assist with event estimate/budget requests at the supervision of Director of Events Services or Senior Event Manager.
Daily Administrative duties as assigned.
Must be able to work extended/irregular hours including nights, weekends and holidays as needed.
Must be available for the duration of the program for at least one full year to be considered. Coordinator program requires irregular hours including nights, weekends and holidays.
Must be enrolled in a college or university in an Event Management or Sports Management program or just graduated from an Event Manager or Sports Management program within 6 months.
Must be proficient in Microsoft Office programs.
Must be enrolled in a college or university in an Event Management or Sports Management program or graduated in the last 6 months in a related program; Very organized and detail-oriented. Able to meet tight deadlines and adapt to a fast-paced, fluid environment while balancing multiple tasks at once. Must be proficient in Microsoft Applications including Word, Excel, and PowerPoint. Previous experience working in a sports and/or live event venue preferred.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender/gender identity, age, disability, marital status, sexual orientation, pregnancy, genetic information, national origin, citizenship status, veteran status, and any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws. EOE & DFWP
