Report to Sr. Director of Events on domestic and international hotel and hospitality related projects, meeting planning and other events related responsibilities for Major League Baseball.

2023 Events

  • World Baseball Classic Tournament 2023

  • All-Star Game 2023 + future years

  • Mexico City Game

  • London Game

  • MiLB Event Support

  • Fall Business Meetings 2023

  • Postseason

  • GM Meetings

  • Owners Meetings

  • Other internal business meeting support / on site (Spring Lenders, Club Counsel, RBI WS, etc)

Essential Functions

  • Create RFP’s, track proposals and draft agreements; 35+ per year

  • Assist in building and managing event registration websites

  • Maintain hotel room blocks, assignments, submit rooming lists, change reports and review no-show reports

  • Assist with planning details including, but not limited to, set-up and logistics of all offices and/or function space, food & beverage, audio visual, signage, hospitality events and vendor coordination at All-Star, World Series and other business or baseball meetings throughout the year

  • Post-event final pick-up reporting and invoice reconciliation

  • Assist Manager with budget tracking

  • Complete and submit hotel direct bill applications and/or credit card authorization forms

  • Coordinate All-Star Planning trips’ room blocks and official hotel partner survey

  • Work on ASG special projects which include Wardrobe, Gift Bags, Red Carpet Show Beauty Suite/Gifting, Golf Outing, VIP Welcome Amenity allocation & delivery coordination and custom keycards

  • Support Team Check Ins

  • Postseason hotel procurement process for MLB Staff, VIPs, Youth and Bankers

  • Work cross-functionally with various internal departments on event related specifics

  • Create and implement mobile event apps

  • Prepare purchase orders, maintain all purchasing records, track orders and ship to event sites

  • General support for Events Department

  • Ability to travel domestic & international up to 50% and work flexible hours

  • Ability to lift and move heavy boxes

Qualifications and Skills

  • Experience with hotel contracts and negotiating, meeting planning and product ordering / tracking

  • Experience with Meeting Evolution, Cvent or other event registration sites

  • Creative eye for wardrobe, gifting and event registration site design

  • Strong Microsoft excel and PowerPoint skills

  • Strong collaborative team player

  • Excellent organizational and record keeping skills

  • Strong presentation skills

  • Ability to work in high stress and fast paced environments

  • Fluency or strong understanding of Spanish and other languages is a plus

  • Bachelor's degree or equivalent experience. [Advanced degree or certification(s) is a plus.]

  • An understanding and appreciation of the history and culture of baseball is [required; strongly preferred]

  • Experience working in a professional sports and/or special events environment would be an asset

Per the NYC pay transparency law, the hiring range for this position is an hourly rate of $25.00 to $28.00 The actual offer will carefully consider a wide range of factors, including your work experience, education, skills and any other factors Major League Baseball (MLB) considers relevant to the hiring decision.