The organizers of the World Baseball Classic are looking for highly motivated candidates with a tireless work ethic to fulfill the role of Team Coordinator for the 2023 World Baseball Classic. This position requires coordination of operational aspects for assigned National Team’s participation in the Tournament. The individual will act as the primary liaison between Tournament organizers and National Team representatives.
These candidates will be based in New York, New York at the WBCI offices. Hired candidates will travel with National Teams throughout their participation in the tournament.
Act as the primary contact between WBCI and assigned National Team.
Confirm Official Team Delegation (including players, coaches, team staff, federation officials and guests).
Coordinate preparations and management of the National Team Training Camp by working with World Baseball Classic organizers along with other departments and Host Clubs.
Ensure that all members of the Official Team Delegation have valid passports and proper visas for all (possible) venues.
Oversee the Travel Manager who will be responsible for all air travel preparations including confirmation of commercial flights and confirming passenger and equipment manifests of charter flights.
Oversee charter flight operations from National Team Training Camp to Tournament First Round Venue (if necessary).
Provide oversight of the Travel Manager who will be responsible for all team ground transportation needs including team buses, equipment trucks, team vehicles and additional vehicle requests.
Oversee the Travel Manager who will be responsible for all hotel coordination for National Team including compiling and confirming rooming lists, team office support, team check-in/check-out and additional appropriate requests.
Create, distribute, and maintain a day-by-day schedule for the National Team.
Provide oversight of the Travel Manager who will be responsible for coordinating the National Team ticket allocations, assignments, and purchase requests.
Collect and disseminate player and team staff participation agreements.
Support and maintain regular communication with Venue Manager to confirm team roster, schedule, and workout times.
Coordinate roster availability/player movement.
Manage daily game reports for assigned National Team.
Ensure hotel and ticket requests are constantly up to date.
Maintain regular communication with Venue Ground Transportation Coordinator to confirm team movements.
Ensure that all flight or ground transportation arrangements are made for team personnel’s return home.
Support the organization with any additional event-related requests as directed.
Compile and outline all National Team related expenses and costs at the end of the tournament.
Monitor and facilitate on a daily basis the efficient flow of information and progress of documentation between the baseball operations department, World Baseball Classic organizers and National Team representatives.
Systematically follow up with National Team representatives and World Baseball Classic event groups regarding deadlines and completion of tasks.
Support the organization with international and domestic marketing initiatives for both the World Baseball Classic and assigned National Team.
Qualifications and Skills:
Minimum of 2-3 years working in the sports and/or entertainment industry in a variety of areas including but not limited to ballpark operations, event planning, coordination of multiple groups and stakeholders.
Understanding of sports business and the event industry.
A collaborator with strong interpersonal skills and problem-solving capabilities.
Passionate, highly productive, and very detail orientated
Excellent written and presentation skills
Spoken and written fluency in English, Spanish, Japanese, Korean, Mandarin and Mandarin Chinese and / or other languages preferred.
Experience operating events internationally, outside of the United States, is preferred
Position will require extensive travel and frequent work on weekends
Position may require ability to lift large, heavy boxes upwards of 40 lbs.
Undergraduate degree required; Graduate degree a plus.
About the World Baseball Classic:
The World Baseball Classic is the premier international baseball tournament, sanctioned by the World Baseball Softball Confederation and features the best players in the world competing for their home countries and territories.
About World Baseball Classic, Inc.:
World Baseball Classic, Inc. is a company created at the direction of Major League Baseball (MLB) and the Major League Baseball Players Association (MLBPA) to operate the World Baseball Classic tournament. The tournament, which is sanctioned by the World Baseball Softball Confederation (WBSC), is supported by MLB, the MLBPA, Nippon Professional Baseball (NPB), the Korea Baseball Organization (KBO), their respective players associations and other leagues and players from around the world.
All in-office and ballpark-based positions are subject to MLB's mandatory Covid-19 vaccine policy