Main Duties and Responsibilities
Support the monthly payroll process, ensuring all payroll documentation is managed in a timely manner, with a high level of accuracy.
Input and process payroll data, including admin for processing; starters, leavers, contractual changes, benefits, statutory changes etc.
Support production of payroll reports.
Handle and respond to internal and external payroll queries and support resolution of payroll discrepancies, escalating to the HR Systems & Payroll Manager when necessary.
Pension administration, including auto-enrolment and salary exchange schemes.
Maintain payroll self-service records.
Administer salary amendment letters.
Administer paperwork relating to the payroll, including ensuring staff are communicated with promptly and filing is completed accurately and on a timely basis.
Support benefits administration e.g. Group Income Protection Insurance, Private Medical Insurance, Cycle to Work and Childcare Vouchers.
Handle and respond to benefit queries and ensure that information given is accurate.
Support the Payroll Manager with the preparation of information and financial reporting as required, including but not limited to monthly headcount analysis, budget preparation, salary reviews and bonuses.
Support the Payroll Manager in analysing data and statistical information in preparation for Gender Pay Gap reporting.
Work closely with HR to encourage open and timely communication.
Maintain employee confidence ensuring the Company GDPR policies are followed at all times to protect payroll operations, payroll records and maintain a high level of employee confidentiality.
Other
To complete all mandatory training within specified timelines.
To operate safely at all times in line with Company health and safety requirements.
To undertake other duties within your capabilities as your Manager may assign to you from time to time.
Specification
Proven payroll administration experience
Experience of working within an HR team environment with an understanding of HR processes.
Certificate in payroll practice / payroll technician qualification or willingness to study
Knowledge and understanding of IR35 requirements
Be a confident communicator, able to create effective working relationships at all levels, both internally and externally
IT competent with advanced Excel skills, including pivot tables and vlookups
Impeccable attention to detail and accuracy
First class written and oral communication skills
Knowledge of personnel procedures and good working practice
Excellent time management skills
Knowledge of Statutory payments (SMP, SSP, SPL etc.)
Advanced Word skills
Ability to keep good financial records and to prepare routine financial reports
