Essential Duties and Responsibilities:
Opens, reviews, prepares, and forwards accounts payable invoices to appropriate individuals to obtain payment authorizations.
Receives and prioritizes incoming mail and follows up as appropriate to ensure deadlines are met and costs are minimized.
Reviews and after ensuring supporting documentation is received, processes and pays accounts payable invoices.
Researches vendor statements, which may include contacting vendors for payments of reported outstanding balances to ensure accurate and complete invoice payments.
Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and to adhere to established procedures prior to processing.
Researches payment history and responds to vendor inquiries regarding payments for the purpose of providing accuracy, completeness, and transparency of payment processes and status.
Generates and processes invoices while ensuring timely receipt of payments from outside parties.
Maintains W-9 files and processes IRS 1099’s and related reports.
Maintains or assists in maintaining master vendor files payment information.
Coordinates and processes deposits, and tracks and reports on deposits for the purpose of accurate processing of deposits.
Investigates, researches, compiles data for and prepares responses to inquiries from a variety of sources (e.g., employees, vendors, auditors) for the purpose of analyzing issues, ensuring compliance with policies, and monitoring business office processes.
Monitors customer account details for non-payments, delayed payments and other irregularities
Maintains accounts receivable customer files and records.
Communicates with customers via phone, email, mail or personally.
Assists with month-end closing.
Collects data and prepare monthly metrics.
Bachelor’s Degree in Finance, Accounting, Business or related field.
2+ years of experience as an AP or AR clerk.
Excellent written and verbal communication skills.
High attention to detail and organization.
Proficiency with financial software.
Strong independent research ability.
Passion for fútbol is a plus.
Ability to work flexible hours, including but not limited to evenings, weekends and holidays.