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Essential Duties and Responsibilities:

  • Opens, reviews, prepares, and forwards accounts payable invoices to appropriate individuals to obtain payment authorizations.

  • Receives and prioritizes incoming mail and follows up as appropriate to ensure deadlines are met and costs are minimized.

  • Reviews and after ensuring supporting documentation is received, processes and pays accounts payable invoices.

  • Researches vendor statements, which may include contacting vendors for payments of reported outstanding balances to ensure accurate and complete invoice payments.

  • Researches discrepancies of financial information and/or documentation for the purpose of ensuring accuracy and to adhere to established procedures prior to processing.

  • Researches payment history and responds to vendor inquiries regarding payments for the purpose of providing accuracy, completeness, and transparency of payment processes and status.

  • Generates and processes invoices while ensuring timely receipt of payments from outside parties.

  • Maintains W-9 files and processes IRS 1099’s and related reports.

  • Maintains or assists in maintaining master vendor files payment information.

  • Coordinates and processes deposits, and tracks and reports on deposits for the purpose of accurate processing of deposits.

  • Investigates, researches, compiles data for and prepares responses to inquiries from a variety of sources (e.g., employees, vendors, auditors) for the purpose of analyzing issues, ensuring compliance with policies, and monitoring business office processes.

  • Monitors customer account details for non-payments, delayed payments and other irregularities

  • Maintains accounts receivable customer files and records.

  • Communicates with customers via phone, email, mail or personally.

  • Assists with month-end closing.

  • Collects data and prepare monthly metrics.

Qualifications:

  • Bachelor’s Degree in Finance, Accounting, Business or related field.

  • 2+ years of experience as an AP or AR clerk.

  • Excellent written and verbal communication skills.

  • High attention to detail and organization.

  • Proficiency with financial software.

  • Strong independent research ability.

  • Passion for fútbol is a plus.

  • Ability to work flexible hours, including but not limited to evenings, weekends and holidays.

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