This position is responsible for providing organizational and administrative support to the President of Business Operations. This role also provides scheduling, organization, and coordination of meetings and events pursuant to internal and external business relationships.
RESPONSIBILITIES:
Provide organizational and administrative support to President of Business Operations, including correspondence, phone screening, filing, corporate organization, travel arrangements, expense tracking and processing, ticket orders and maintaining calendars
Coordinate, schedule and support events, meetings, entertainment activities, and logistics – including scheduling appropriate facilities – for various meetings across all campus entities
Act as day‐of‐event point of contact for meetings to ensure seamless execution/delivery of objectives and as day‐of‐game liaison for ballpark visits
Establish strong working relationships with executive leadership, ownership and associates throughout the organization
Manage various ticket allotments (season tickets, suite, concert, Opening Day and postseason) on behalf of the President of Business Operations
Coordinate speaking engagements and create any necessary presentation materials
In partnership with Cubs Charities, coordinate and fulfill charity donation packages on behalf of the President of Business Operations
Support, collaborate on and/or lead cross-functional initiatives and projects
Assist in the transactional management of budgeting and expense monitoring as needed
Assist other members of the senior executive leadership team as needed
Assist with personal scheduling and travel as needed
REQUIRED QUALIFICATIONS:
A four‐year undergraduate degree from an accredited university or college
5 years experience supporting the most senior executive(s) in an organization
Demonstrated interpersonal and team building skills among all organizational levels
Demonstrated fluency on Microsoft Word, Outlook, Excel and Power Point
Demonstrated communication and writing skills
Demonstrated ability to work in an organized manner and manage time efficiently and effectively
Demonstrated ability to maintain confidentiality
Ability to work non‐standard hours, including nights, weekends, game days and occasional travel for annual meetings at Spring Training and postseason
PREFERRED QUALIFICATIONS:
Prior experience working in the sports industry
Problem solving and on‐the‐spot troubleshooting expertise
Poise and professional presence
Response Expectations:
Due to the overwhelming number of applications we receive, we unfortunately may not be able to respond in person to each applicant. However, we can assure you that you will receive an email confirmation when you apply as well as additional email notifications whether you are selected to move forward for the position or not. Please note, we keep all resumes on file and will contact you should we wish to schedule an interview with you.
The Chicago Cubs and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.
