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After more than 60 years away from Formula One, Aston Martin is back on the grid for 2021. Based in Northamptonshire, Aston Martin Cognizant Formula One™ Team has almost 500 passionate people at its heart, making a team with both a rich heritage and a fresh perspective – bringing new energy to the sport with a determination to shake up the order and compete at the sharp end.

The Aston Martin era represents the beginning of a new journey for us, but the racer’s attitude and can-do approach remain central pillars in the team’s philosophy. The focus is always on improving performance and delivering results. With fresh investment and energy, the stage is set to build on Aston Martin’s rich history in motorsport and establish Aston Martin Cognizant Formula One™ Team as a competitive force in the years ahead.

To succeed on this mission, the team is looking for talented individuals who share our passion for racing and hunger for competition. It’s a stimulating and rewarding place to work, with pure racing at the core of everything we do. We are building for a strong future and every member of the team will play an important role in our success.

We are a brave and united team who value authenticity, honesty, and are never afraid to question conventions. We embrace these values in ways that reflect our modern world. If you share our racer’s spirit and want to contribute to the next chapter in Aston Martin’s glorious history, please apply and join one of the most exciting projects in Formula One.

We have an exciting opportunity to be part of the Travel Team as a Travel & Race Support Administrator.

PURPOSE

  • To support the Travel Team in placing suitable travel arrangements for all business related travel, both within the UK & overseas.

  • Ensure effective & timely administration of all travel related processes.

  • Provide support and assistance as required to travellers to ensure optimum service delivery.

  • To actively contribute to the Team’s primary objective of consistently being a top three team in the FIA Constructor’s Championship

Primary Responsibilities

  • Support the administration of travel booking in accordance with the Company’s Travel & Expenses policy, ensuring adherence to travel request cut-off dates, and the supporting Travel Request procedure.

  • Deliver on customer experience; provide support and assistance on travel related queries, dealing with these promptly.

  • Manage the Race Team Recovery Days, tracking and recording days taken in accordance with the Race & Test Schedule plan defined at the start of the racing season.

  • Administering expenses and per diems for the Race Teams, ensuring accuracy and timely processing in line with payroll cut-off dates.

  • Monitoring of Travel Vaccinations and Covid-19 vaccinations - ensuring travelling team members are up to date with vaccinations and maintaining accurate records.

  • Arrangement of Visa Applications and any other travel documents for Race and Test events as and when required.

  • Arrangement of passport renewals and applications as and when required.

  • Assist with Race Team and Travel administration within required timescales.

  • Communicate travel entry requirements for Race and Test events and any Ad Hoc Travel.

  • Management of International Driving permits - keeping a record of who holds these and renewal dates. Complete timely renewal applications to ensure driving continuity.

  • Processing new starters, obtaining their travel documents and personal information; recording on the central travel system.

  • Assist with requests for race attendance accreditation.

  • Maintaining strong communications within the Travel team, and outside of the team, making sure stakeholders are communicated to in a timely and clear manner.

  • In conjunction with the Travel Manager & Travel Coordinator, actively contribute to the continuous improvement of travel processes and procedures, ensuring they remain relevant and effective.

  • Any other duties as reasonably requested aligned to you job role.

Skills & Knowledge Required

  • Demonstrable administration experience.

  • Excellent organizational and prioritisation skills.

  • Exceptional attention to detail.

  • Outstanding communication and interpersonal abilities at all levels, both internally and externally.

  • To be self-motivated and to motivate others to thrive in a challenging environment.

  • Ability to calmly and confidently work under pressure to achieve targets and deliver results within required timescales.

  • To communicate effectively, positively and respectfully with all colleagues.

  • To have a flexible attitude and ability to work as part of a team in a demanding and rapidly changing environment.

  • Be results orientated and be confident in your decision-making skills.

  • Be enthusiastic and versatile and be able to build, develop and maintain good working relationships with colleagues.

  • Excellent computer literacy, including Excel, word, Microsoft smart- sheet

  • Ability to demonstrate a clear understanding of and commitment to Health & Safety.

The role will be based at the Silverstone Factory premises however there may be a requirement to travel as and when requested to meet the requirements of the Company.

Aston Martin Formula One Team is committed to attracting, recruiting and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation. We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.

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