The Procurement Specialist will be responsible for leading the procurement process from sourcing and receiving to purchase order reconciliation and invoice processing while identifying opportunities for cost savings and operational efficiencies. This role will work collaboratively with various departments within Operations to understand stakeholder requirements and will build and maintain strong relationships with prospective and current suppliers to meet internal needs.

RESPONSIBILITIES

Collaborate with internal stakeholders to understand needs, specifications, timelines, and budgets for products and services
Conduct thorough research based on departmental requirements to identify potential suppliers and products that meet the department’s needs
Communicate supplier analysis and product recommendations in clear, concise, and actionable reports or presentations
Audit and reconcile supplier invoices and purchase orders to ensure accuracy and resolve any discrepancies in timely and efficient matter
Setup vendors and process payments through invoicing system
Assist in developing and implementing supplier diversity program, including researching vendors, developing relationships, and creating a comprehensive database of potential suppliers and products
Stay up to date on industry trends, market developments, and regulatory changes that may impact procurement decisions and strategies
Assist in monitoring inventory levels to inform ordering timelines
Continually evaluate and improve the department’s procurement and invoicing processes, proactively identifying strategic sourcing and other opportunities to drive cost reduction and process efficiency opportunities
Coordinate routine and ad hoc data and reporting requests by synthesizing and analyzing data into information relevant to each request and the intended audience
Build and manage Requests for Proposal (RFPs) for large-scale projects
Performs additional responsibilities as needed and as directed

REQUIRED QUALIFICATIONS

4-year degree from an accredited university or college in a related field or equivalent combination of experience, education and training in sourcing, supply chain management, logistics, or procurement
Proven experience in procurement including development and completion of requests for proposals (RFPs), vendor award, contract execution, and overall process management
Proficiency in all Microsoft Office applications including advanced experience with spreadsheets
Openness to creativity, innovation, and change
Proven capability of managing multiple tasks in a fast-paced and dynamic environment
Strong written and verbal communication skills and analytical foundation
Ability to work both independently and collaboratively
Passion and commitment to delivering a high level of service and timely responses to internal clients, external vendors, and partners
Demonstrated ability to prioritize multiple projects

PREFERRED QUALFICATIONS

Experience in managing supplier diversity programs or construction procurement programs
Relevant certifications such as Certified Professional in Supply Management (CPSN) or Certified Purchasing Manager (CPM)
Proficiency in invoicing and procurement software
Experience interpreting construction documents

Response Expectations:

Due to the overwhelming number of applications we receive, we unfortunately may not be able to respond in person to each applicant. However, we can assure you that you will receive an email confirmation when you apply as well as additional email notifications whether you are selected to move forward for the position or not. Please note, we keep all resumes on file and will contact you should we wish to schedule an interview with you.

The Chicago Cubs and its affiliates are an Equal Opportunity Employer committed to inclusion and employing a diverse workforce. All applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, or other legally protected characteristics.

Procurement Specialist - Operations